Administrative Executive

3 weeks ago

Bhavnagar, India Ajanta Pharma Ltd Full time

Job Description – Admin Executive

Position: Admin Executive

Location: Mumbai (Andheri E)

Department: Administration

Reports To: Admin Manager / Head – Administration

Job Purpose

To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.

Key Responsibilities

  1. Office Administration & Facility Management
  • Oversee general office operations and upkeep.
  • Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
  • Monitor consumables, stationery, pantry, and office supplies records.
  • Support Canteen In charge in supervision of Canteen and Kitchen area
  • Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).
  1. Compliance & Documentation
  • Maintain contracts, agreements, and licenses for vendors and facilities.
  • Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).
  • Maintain records of assets, keys, and access controls.
  • Assist in preparing MIS, reports, and presentations related to admin activities.
  • Provide administrative support to senior management as required.
  1. Vendor & Cost Management
  • Liaise with vendors, negotiate contracts, and monitor service-level performance.
  • Process bills, track budgets, and support cost optimization.


Key Skills & Competencies

  • Strong organizational and multitasking skills.
  • Good communication and interpersonal skills.
  • Problem-solving and vendor management abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Knowledge of facility management, housekeeping, and compliance procedures.


Qualifications & Experience

  • Graduate in any discipline (preferably in Business Administration / Management).
  • 2–5 years of relevant experience in administration.
  • Exposure to facility management, vendor handling, and employee support services.


Work Conditions

  • Based at Corporate Office AT.
  • May require extended hours during events or critical activities.
  • Open to work in shifts and available on weekends as and when required
  • Residing near Andheri East Location for easy accessibility of Oofice

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