Executive Administrative Assistant

3 weeks ago

Ludhiana, Punjab, India Akcm Insu Auxiliary Pvt Ltd. Full time

Jole Description: Executive Administrative Assistant ( Location- Ludhiana)

Working Hours: 9:30 AM to 6:30 PM (Sunday Off & Government Holidays Off)

This is a full-time, on-site role for an Executive Administrative Assistant at Akcm Insu Auxiliary Pvt. Ltd., a company engaged in the pre-inspection and valuation industry. The Executive Assistant will support the Managing Director in daily operations, act as a bridge between teams, and ensure efficient task execution across multiple business verticals.

Key Responsibilities

  • Manage executive schedules, meetings, and calendar
  • Act as a task delegation coordinator between the MD and a team of 17–20 employees (via task management software)
  • Ensure timely completion of assigned tasks by coordinating between departments
  • Handle routine operations and internal office matters across both AKCM and associated companies
  • Resolve client escalations and sensitive franchise-related issues professionally
  • Assist in hiring tasks such as sourcing candidates, initial screening, and coordinating interviews
  • Support both the inspection/valuation business and cosmetics/pharma division in administrative coordination
  • Prepare reports, maintain Excel-based tracking sheets, and handle documentation
  • Coordinate travel arrangements, vendor communication, and event logistics
  • Maintain discretion and confidentiality in all communications
  • Liaise with internal teams including digital marketing and operations staff
  • Provide general administrative support and act as a dependable point of contact for daily office needs

Qualifications & Skills

  • Strong English communication (written & verbal)
  • Proficiency in MS Excel and MS Office Suite
  • Experience in task delegation or coordination using software tools
  • Excellent organizational, time-management, and multitasking abilities
  • Ability to manage cross-functional tasks across diverse teams
  • Prior experience in handling escalations or client service issues
  • Exposure to basic hiring processes is a plus
  • Professionalism in handling sensitive matters
  • Graduation or equivalent qualification preferred

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