Front Office cum Admin Executive

2 weeks ago

Pune, Maharashtra, India Space Matrix Design Consultants Full time

We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team in Pune. The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area. They should embody a pleasant personality, possess excellent communication skills, and demonstrate exceptional multitasking abilities.

Key Responsibilities :

  1. Front office management
    1. Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department.
    2. Answer and direct incoming calls to the relevant person.
    3. Receive and sort incoming mail, and prepare outgoing mail for dispatch.
    4. Perform general clerical duties, such as photocopying, scanning, and faxing.
    5. Manage office supplies and maintain inventory levels.
    6. Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
    7. Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
    8. Assist with ad hoc administrative duties, as and when required.
    9. Assist  Security, Housekeeping, and managing support staff.
  2. Vendor Management
    1. Follow up on Monthly Bills, and Invoices receipts for payment processing.
    2. Process the Invoices received towards the purchase.
    3. Attach the supporting documents required and review them.
  3. Travel & Accommodation
    1. Assist with travel arrangements and accommodation bookings. 
    2. On request from the user, sourcing the Hotel as per the budget.
    3. Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.
  4. Inventory
    1. Checking stock of all items on a regular interval & update the register.
    2. Raise indent for purchase of the required items on a monthly/need basis.
    3. Tracking of requirements on stationery, HK materials, and other consumables.
    4. Client / Guest Handling.
  5. Finance Related
    1. Petty Cash, FC, Invoices Opex & Projects.

Requirements

  • Proven experience in a similar role.
  • Ability to multi-task and prioritize tasks effectively.
  • Ability to handle All General & Facility Admin Related Activities.
  • Attention to detail and problem-solving skills.
  • Strong customer service orientation.
  • Strong on reporting.
  • Ability to work independently as well as part of a team.
  • Attention to detail and accuracy.

Benefits

To know more, visit www.spacematrix.com

  • Front Desk cum Admin Executive

    3 weeks ago

    Pune, Maharashtra, India Vijaya Management Services Full time

    Profile: Front Desk cum Admin Education: Any Graduate Experience: Fresher -Min. 3 years experience in construction industry •Greet and welcome guests •Answer questions and address complaints •Answer all incoming calls and redirect them or keep messages •Receive letters, packages etc. and distribute them •Prepare outgoing mail by drafting...

  • Accounts Cum Admin Assistant _ Pune

    1 week ago

    Pune, Maharashtra, India Impresso Foods - Holistic House International Ltd. Full time

    Accounts cum Admin Assistant

  • Front office cum Admin Executive at Pimpri in Pune

    3 weeks ago

    Pune, Maharashtra, India Paradise Placement Consultancy Full time

    Job Description: Qualification: Any graduate Experience: min 1 to 3 yr experience in handling front office / reception and office administration activities. Gender: Female candidate only apply Work location: Pimpri in Pune Job description: Can handle calls & email inquiries at front desk Good communication and writing skill. Handle office...

  • Accountant & Senior Accountant Cum Admin

    2 weeks ago

    Pune, Maharashtra, India Impresso Foods Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Accountant & Senior Accountant Cum Admin at Impresso Foods, located in Pune NIBM. The role will involve day-to-day accounting tasks, financial reporting, budgeting, and administrative duties to support the organization.QualificationsAccounting,...

  • Accountant & Senior Accountant Cum Admin

    2 weeks ago

    Pune, Maharashtra, India Impresso Foods Full time

    Job Title: Accountant & Senior Accountant Cum AdminThe Role is a full-time on-site position at Impresso Foods , located in Pune NIBM. The responsibilities will include daily accounting tasks, financial reporting, budgeting, and administrative duties to support the organization's operations.Key Responsibilities: Accounting, Financial Reporting, MIS, and...

  • Admin Executive

    3 weeks ago

    Pune, Maharashtra, India Seven Consultancy Full time

    JOB DETAILS Handling Inbound Calls for Customer orders/ Co-ordination on phone Outbound calling for repeat orders / promoting new product / new customers Payment follow up, Customer Service Quotation mailing & follow up Order booking in our customised software & follow up with suppliers (Manufacturers) Mail & Letter drafting in English Tally ERP 9 Data...

  • Front Office Executive

    2 weeks ago

    Pune, Maharashtra, India JLL Full time

    JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where...

  • Office Assistant cum Driver

    3 weeks ago

    Pune, Maharashtra, India Accurate Risk managers and Insurance Brokers Full time

    Job DescriptionCompany DescriptionAccurate Risk Managers and Insurance Brokers is a leading Insurance Consulting and Risk Advisory company specializing in Risk Management, Risk Mitigation, and Insurance Placement. They are amongst the top Employee Benefits Consultants in the Insurance Industry, providing end-to-end solutions under one roof.Role...

  • Front Office Executive

    2 weeks ago

    Pune, Maharashtra, India JLL Full time

    JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where...

  • Admin Executive

    3 weeks ago

    Pune, Maharashtra, India Vijaya Management Services Full time

    We are Looking for a Dynamic and Smart Admin Executive for the Location of Pune. day to Day Office Administration. banking Work. site Visit. stationary Maintenance.

  • Front Office Executive in an International School

    3 weeks ago

    Pune, Maharashtra, India Silver Oaks International School, jangareddygudem Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for a Front Office Executive at Silver Oaks International School, located in Jangareddigudem, District Eluru, Andhra Pradesh PIN 534447. The Front Office Executive will be responsible for interpersonal skills, receptionist duties, communication, customer...

  • Admin Manager

    3 weeks ago

    Pune, Maharashtra, India Seven Consultancy Full time

    JOB DETAILS Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.) Greet and welcome guests Answer questions and address complaints Answer all incoming calls and redirect them or keep messages Receive letters, packages etc. and distribute them Prepare outgoing mail by drafting correspondence, securing parcels etc....

  • 20/03/2025) EA to Director cum Admin

    1 day ago

    Pune, Maharashtra, India Joy-N-Crew Vacations LLP Full time

    Job DescriptionJob Opportunity: Executive Assistant to Director & AdminLocation: Kalyani Nagar PuneDepartment: AdministrationReporting To: DirectorAbout the Role:We are looking for a dynamic and highly organized Executive Assistant to the Director & Admin to provide strategic support to the Director while ensuring seamless administrative operations. This...

  • Sr. Admin Executive

    3 weeks ago

    Pune, Maharashtra, India Vijaya Management Services Full time

    We are urgent requirement for the post of Sr. Admin Executive Minimum 3+ Years of experience in office Admin Maintaining daily, weekly or monthly time sheets, or Maintaining leave balance and weekly OT Report o Contract Employees movement. Enter New Employees data in LMS Portal and in attendance system Preparing training calendar in coordination with all...

  • Senior Front End

    2 weeks ago

    Pune, Maharashtra, India Admin Looks Full time

    URGENTLY LOOKING FOR THE SENIOR FRONT END/ UI DEVELOPER ON HYBRID MODE AT THE PUNE LOCATION.Work Location- Pune (Hybrid)Interview rounds: 1st Virtual round , 2nd Virtual and final round will be Face to face.Notice period : Immediate to 20 days Joiner (We are not considering those candidates who have Officially notice period is more than 30 days or Holding...

  • Expense and Admin Executive

    1 week ago

    Pune, Maharashtra, India RANNNITI Full time

    Expense and Admin Executive We are seeking dedicated and detail-oriented Expense and Admin Executive personnel to manage daily administrative tasks and manage all project and office expenses. The ideal candidate will ensure smooth office functioning, handle financial transactions, undertake and maintain thorough documentation, and collaborate with the team...

  • Expense and Admin Executive

    2 days ago

    Pune, Maharashtra, India RANNNITI Full time

    Expense and Admin Executive We are seeking dedicated and detail-oriented Expense and Admin Executive personnel to manage daily administrative tasks and manage all project and office expenses. The ideal candidate will ensure smooth office functioning, handle financial transactions, undertake and maintain thorough documentation, and collaborate with the team...

  • Front Office Manager

    3 weeks ago

    Pune, Maharashtra, India Seven Consultancy Full time

    JOB DETAILS Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.) Greet and welcome guests Answer questions and address complaints Answer all incoming calls and redirect them or keep messages Receive letters, packages etc. and distribute them Prepare outgoing mail by drafting correspondence, securing parcels etc....

  • Expense and Admin Executive

    1 week ago

    Pune, Maharashtra, India RANNNITI Full time

    Expense and Admin ExecutiveWe are seeking dedicated and detail-oriented Expense and Admin Executive personnel to manage daily administrative tasks and manage all project and office expenses. The ideal candidate will ensure smooth office functioning, handle financial transactions, undertake and maintain thorough documentation, and collaborate with the team to...

  • Expense and Admin Executive

    2 weeks ago

    Pune, Maharashtra, India RANNNITI Full time

    Expense and Admin ExecutiveWe are seeking dedicated and detail-oriented Expense and Admin Executive personnel to manage daily administrative tasks and manage all project and office expenses. The ideal candidate will ensure smooth office functioning, handle financial transactions, undertake and maintain thorough documentation, and collaborate with the team to...