Admin and HR Coordinator

3 weeks ago

Kolkata, India Kovair Software Full time

Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall. Responsibilities Organizing and maintaining records : Keeping official records up-to-date and ensuring they are stored securely. Filing and organizing documents, both physical and digital. Scheduling and coordinating meetings : Organizing meetings, appointments, and events. Handling correspondence : Managing emails, phone calls, and mail. Updating internal HR databases : Maintaining information such as sick or maternity leave or late reports Liaising with external partners : Working with insurance vendors and other external partners to ensure compliances. Answering employee queries : Addressing questions related to HR-Admin issues. Assisting with financial tasks : Processing invoices, preparing purchase orders, and handling expense reports or processing bills or any other payments in coordination with Accounts partner. Supporting staff : Providing administrative support to other executives, including preparing documents and presentations  Office representation : Representing as the first point of contact for addressing inquiries from clients or customers or candidates for recruitment or any associated/potential stakeholders Data entry : Input and updating information in databases. Travel arrangements : Booking flights, hotels, and transportation for staff. Office management : Ensuring the office environment is clean, organized, and functional. Screening resumes : Conducting initial applicant screening as per given skill set Maintaining candidate databases : Keeping applicant tracking systems and databases up-to-date Assisting with onboarding : Helping new hires with the onboarding process Handling administrative tasks : Drafting employment letters, managing correspondence, and maintaining records Assist in organizing recruitment events : Assisting in organizing job fairs and other recruitment events Perform all other duties as assigned within your capabilities as determined by the management Education Qualifications A Minimum of Bachelor’s degree in in Commerce/Science/Business Administration Experience Fresh graduate who passed in 2025 or 6 months to 1 year experienced as Admin in the industry Required Skill-set Strong organizational and multitasking abilities Excellent written and verbal communication skills in English Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software Ability to handle confidential information with discretion Desired Skill Problem-solving mindset Attention to detail Team-oriented with leadership potential Adaptability in fast-paced environments

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