Office Admin

3 weeks ago

Bengaluru, Karnataka, India Charcoal Full time

We are looking for a proactive and detail-oriented Office Administrator to ensure smooth day-to-day operations of our office. This role involves managing administrative tasks, coordinating with vendors, supporting the leadership team, and ensuring the office environment runs efficiently.

Key Responsibilities:

Office Operations

  • Oversee day-to-day office administration, including facility management, maintenance, and supplies procurement.
  • Manage vendor relationships for housekeeping, security, and IT services.
  • Ensure compliance with office safety and hygiene standards.

Documentation & Reporting

  • Maintain and organize company records, contracts, and documentation.
  • Assist in HR paperwork like onboarding, employee records, and attendance tracking.

Financial Administration

  • Support the finance team in petty cash handling, expense tracking, and invoice coordination.
  • Assist in basic accounting documentation for audits and monthly reporting.

Travel & Logistics Coordination

  • Handle bookings for employee travel, guest accommodations, and courier services.
  • Manage logistics for meetings, events, and company offsites.

Team & Leadership Support

  • Provide administrative support for the leadership team's scheduling and meeting coordination.
  • Assist in the procurement of office equipment and manage vendor quotations.

Office Culture & Events

  • Plan team activities, celebrations, and employee engagement events.
  • Maintain a welcoming and productive office environment.

Key Skills & Competencies

  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office / Google Workspace tools.
  • Basic knowledge of bookkeeping and procurement processes is a plus.
  • Problem-solving attitude with the ability to work independently.

Qualifications

  • Bachelor's degree in Administration, Business, or related field.
  • 1–3 years of experience in office administration, preferably in startups or SMEs.
  • Familiarity with office management software is an advantage.

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