Executive Assistant to the Director

2 days ago

Hyderabad, Telangana, India Celes'tile: the Home & Bath Boutique Full time

About Us: Celestile is a premier company in the Luxury home decor Interior , Designer ,Stone Cladding ,etc.], known for our commitment to innovation, quality, and customer satisfaction. Our dynamic team is dedicated to delivering exceptional products and services that elevate our brand.

Celestile, a leader in luxury home décor and interior design,(Stone Cladding)

The Role

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Managing Director (MD). This is a senior-level, full-time position based in Hyderabad. The ideal candidate will bring 5 to 10 years of relevant experience, excelling in optimizing the MD's productivity and ensuring seamless operations through efficient management of tasks, communications, and schedules.

Key Responsibilities:

  • Provide high-level administrative support to the Director, including managing calendars, scheduling client meetings, and handling correspondence.
  • Prepare reports, presentations, product catalogs, and other documents as required by the Director.
  • Act as a liaison between the Director and showroom staff, clients, suppliers, and external partners.
  • Assist in organizing showroom events, exhibitions, and promotional activities, ensuring seamless coordination.
  • Handle confidential information, maintaining proper documentation and filing systems for project details, client information, and vendor contracts.
  • Coordinate travel arrangements, accommodations, and itineraries for the Director's business trips, including visits to design expos or vendor meetings.
  • Manage communication and follow up on assigned tasks, ensuring deadlines related to projects, client orders, and business operations are met.
  • Support special projects and initiatives, such as new store openings or product launches, as directed by the Director.
  • Manage the MD's calendar, scheduling meetings, appointments, and events while ensuring optimal time management.
  • Arrange travel plans and itineraries for the MD, including booking flights, hotels, and ground transportation.
  • Facilitate meetings by preparing agendas, taking minutes, and ensuring follow-up on key action items.
  • Communicate on behalf of the MD with internal and external stakeholders, maintaining professionalism and clarity.
  • Perform general administrative duties such as drafting correspondence, managing phone calls, and organizing documents.
  • Conduct research and compile data to generate detailed reports for the MD's review.
  • Assist in managing special projects as assigned by the MD.
  • Ensure confidentiality of sensitive information and maintain a high level of discretion at all times.

Ideal Profile

Qualifications:

  • Bachelor's degree in Business Administration or a related field (preferred).
  • Proven experience as an Executive Assistant or in a similar administrative role (minimum 3 years), preferably in the retail or interior design industry.
  • Strong communication and organizational skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and design tools familiarity is a plus.
  • Ability to multitask and prioritize tasks effectively in a fast-paced retail environment.
  • Attention to detail and strong problem-solving skills.
  • Professional discretion and ability to handle confidential information.

Skills

  • Extensive experience in calendar management, ensuring effective scheduling and minimizing conflicts (Mandatory skill).
  • Proficiency in making detailed travel arrangements, including booking flights, accommodations, and transportation (Mandatory skill).
  • Excellent communication skills—both written and verbal—to interact efficiently with internal and external stakeholders (Mandatory skill).
  • Skilled in meeting coordination, including preparing agendas, documenting minutes, and ensuring follow-up on action items.
  • Strong problem-solving abilities to handle unexpected challenges swiftly and efficiently.
  • Exceptional organizational skills to manage multiple tasks and prioritize workload effectively.
  • Keen attention to detail to ensure accuracy in all administrative tasks.
  • High degree of confidentiality and discretion in handling sensitive information.
  • Calendar management, Meeting coordination, Travel arrangements, Excellent communication skills, Problem-solving
  • Strong organizational abilities, Attention to detail, Confidentiality and discretion

What's on Offer?

  • Opportunities for career growth & development
  • Opportunity to make a positive impact
  • Role involving team management opportunities

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