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office manager and accounts

4 weeks ago

Bengaluru, Karnataka, India Memsahib Retail Opc Pvt Ltd Full time

Job Description : Office Manager with Accounts, HR & Payroll

Are you a highly organized, proactive, and enthusiastic individual who thrives in a fast-paced environment? Do you enjoy bringing order to chaos and setting up efficient systems from the ground up? We're looking for a dedicated Office Manager with Accounts, HR & Payroll responsibilities to be the backbone of our growing startup. If you're ready to tackle new challenges daily, streamline operations, manage essential financial tasks, oversee human resources functions, and handle payroll, we want you on our team

About the Role

As our Office Manager, you'll be the linchpin that keeps our startup running smoothly. This isn't just an administrative role; you'll be instrumental in creating and maintaining an organized, productive workspace, while also taking ownership of fundamental accounting, HR, and payroll tasks. You'll play a crucial role in setting up and improving workflows, ensuring our team can focus on innovation and growth.

Key Responsibilities
  • Office Operations & Management:
  • Oversee the daily operations of the office, ensuring a clean, organized, and functional environment.
  • Manage office supplies, equipment, and vendor relationships (e.g., internet providers, cleaning services, maintenance).
  • Coordinate meetings, appointments, and travel arrangements as needed.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Maintain accurate and organized physical and digital filing systems.
  • Act as the primary point of contact for internal and external queries.
  • Ensure compliance with office policies and procedures.
  • Process Improvement & Efficiency:
  • Identify areas for operational improvement and implement new processes to enhance efficiency and productivity across various departments.
  • Develop and document standard operating procedures (SOPs) for administrative, accounting, and HR tasks.
  • Introduce tools or systems to streamline workflows and reduce manual effort.
  • Basic Accounts Handling:
  • Manage daily financial transactions, including recording expenses and revenues.
  • Prepare and issue invoices to clients, ensuring accuracy and timely delivery.
  • Process and track vendor payments, ensuring bills are paid on time.
  • Conduct payment follow-ups with clients and vendors as necessary.
  • Reconcile basic accounts and petty cash.
  • Assist with preparing financial reports and documents for management or external accountants.
  • Maintain accurate financial records and documentation.
  • Hiring & Employee Management (HR):
  • Assist with the full recruitment cycle, including posting job descriptions, screening resumes, scheduling interviews, and communicating with candidates.
  • Coordinate onboarding processes for new hires, ensuring all necessary paperwork is completed and they are integrated smoothly.
  • Maintain accurate employee records and personnel files.
  • Assist in developing and implementing HR policies and procedures.
  • Handle general employee queries and provide basic HR support.
  • Payroll Management:
  • Process monthly payroll accurately and on time, including calculating salaries, deductions, and reimbursements.
  • Ensure compliance with all relevant labor laws and tax regulations regarding payroll.
  • Prepare and submit necessary payroll-related documentation and reports.
  • Manage employee attendance and leave records for payroll processing.
  • Handle employee queries related to payroll.
Qualifications
  • Proven experience (X+ years preferred) in an Office Manager, Administrative, or similar role, ideally within a startup or fast-paced environment.
  • Demonstrable experience with basic accounts handling, including invoicing, payment follow-ups, expense tracking, and bill processing.
  • Experience with hiring processes, employee management, and basic HR functions.
  • Experience with payroll processing and understanding of relevant statutory compliances (e.g., PF, ESI, TDS).
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with accounting software (e.g., Zoho Books, Tally, QuickBooks, or similar) and HR/payroll software is a significant plus.
  • Exceptional organizational and time management skills with a keen eye for detail.
  • Proactive problem-solver with the ability to anticipate needs and take initiative.
  • Strong communication skills, both written and verbal, with a professional and friendly demeanor.
  • Ability to work independently, manage multiple priorities, and adapt to changing demands in a dynamic environment.
  • A positive, enthusiastic attitude and a willingness to embrace new challenges.
  • High level of integrity and discretion in handling confidential information (employee data, financial records).
Bonus Points For
  • Knowledge of Indian labor laws and compliance requirements.
  • A knack for creating a positive and collaborative office culture.

Relevant certifications in accounting, HR, or office administration.

Compensation
  • 35K - 40K