Coordinator For International Relations

4 weeks ago

Pune, Maharashtra, India Symbiosis Skills & Professional University Full time

Role Summary:

We are seeking a proactive and detail-oriented International Relations Coordinator to support the day-to-day operations of international programs and partnerships. The coordinator will be responsible for executing mobility programs, managing communication with partner institutions, assisting international students and faculty, and ensuring smooth administrative workflows for global engagement initiatives.

Key Responsibilities:

Student & Faculty Mobility Coordination

  • Coordinate outbound and inbound mobility for students and faculty including short-term programs, semester exchanges, and internships.
  • Manage application processing, selection logistics, travel plans, accommodation, insurance, and visa documentation.
  • Support pre-departure and post-arrival orientations for outgoing and incoming students.
  • Maintain records and prepare mobility reports as required.

Partner Institution Communication & Support

  • Act as the primary operational point of contact for international partner institutions.
  • Support execution and tracking of MoUs, Letter of Intent (LoIs), and collaborative activities.
  • Coordinate scheduling of virtual or in-person meetings with international partners.

Documentation & Compliance

  • Handle documentation and approvals for international travel, partnership proposals, and event participation.
  • Ensure compliance with internal university processes and government regulations for international collaborations.

International Student Support

  • Assist international students and visiting faculty with onboarding, visa processes, housing, and campus integration.
  • Liaise with internal departments (academic, hostel, admissions, accounts) to ensure end-to-end support.

Event & Delegation Coordination

  • Organize and execute international events, delegations, workshops, global weeks, and student engagement activities.
  • Coordinate logistics, hospitality, and follow-ups for international visitors and delegations.

Marketing & Communication

  • Assist in creating promotional material for exchange programs, summer schools, and global engagement activities.
  • Maintain updated content on the university's international relations website section and social media platforms.

Qualifications & Experience:

  • Graduate or Postgraduate in International Relations, Business Administration, or Education.
  • 2–4 years of hands-on experience in operations, administration, or coordination roles—preferably in an academic or international office.

Skills Required:

  • Strong organizational and execution skills.
  • Excellent interpersonal and written communication abilities.
  • Working knowledge of MS Office, Google Workspace, and collaborative tools.
  • Experience managing logistics, travel, visa documentation, and partner communication.
  • Ability to work across departments and manage multiple tasks simultaneously.

Preferred Attributes:

  • Exposure to international education frameworks or exchange programs (Erasmus+, UKIERI, GIZ, etc.).
  • Cultural sensitivity and ability to engage with diverse student and academic communities.
  • Ability to work under tight timelines with attention to detail.

Candidates from Pune/Mumbai will be preferrred

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