Lead Document Controller Specialist

1 month ago

Noida, India GE Full time
Job Description SummaryThe Project Lead Document Controller supports the Project Engineering Director / Project Director to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Under the responsibility of the Project Director(PD) / Project Engineering Director (PED), Candidate is the single point of contact with customer for contractual technical document transmittal.

Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Job Description

The Project Lead Document Controller supports the Project Engineering Director / Project Director to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Under the responsibility of the Project Director(PD) / Project Engineering Director (PED), Candidate is the single point of contact with customer for contractual technical document transmittal.

Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Document management process

  • Liaise with customers/partners to follow-up the project documentation deliverables
  • Support the PD/PED in the Document Management process definition and deployment
  • Prepare project procedures related to the Document Management process
  • Ensure that all relevant Document management procedures are adhered to by involved parties (participating units, subcontractors)
  • Organize ROE on Document Management according to project process

Document management system

  • Assist, organize and conduct Documentation Management System training to end users
  • Provide functional assistance to project team
  • Create all necessary drawing lists/ document lists
  • Manage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management System.

Client interface

  • Submit documents to customer & check that submission status are integrated (for information/approval)
  • Track customer comments and answers, along with document resubmission
  • Manage customer return status of project documentation within the
  • Document Management System
  • Prepare transmittal with defined deliverables list & submission dates
  • Record all necessary document receipts.

Final documentation

  • Provide all necessary assistance to the Site management for documents used during the construction phase.
  • Record mark-up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit
  • Record final documentation for the project
  • Support collation, storage and archiving of all project manuals with O&M Coordinator
  • Archive all project documents at the end of the project in electronic and paper form if required.

Monitoring & reporting

  • Proactively monitor and maintain the document deliverables list with the guidance of the Project Director
  • Produce weekly and monthly reports and statistics to inform the project team of the status of the documentation.

Quality

  • Control data attributes of any documents in line with project requirements, work with subcontractors and partners to implement corrective action methods (form of document to be checked by project lead team)
  • Ensure that all printing, collating, packaging and posting of documents to the required parties is carried out to the standards specified and within the required timescales.
  • Comply with Quality Procedures, GE work instructions and Processes, Grid Engineering Management Hand-book (EMH), Grid Project Management Handbook (PMH) and on site
  • Report or resolve any non-conformances and process in a timely manner.

Health and Safety

  • Demonstrate commitment to safety through participation in formal and informal discussions
  • Adhere to all safe working procedures in accordance with instructions
  • Ensure safety work instructions are complied
  • Participate in the resolution of safety issues.
  • Initiate actions to improve health and safety where needed.

Performance Measurement

  • Quality metrics delivered on doc management for project communication
  • Document quality checklist implementation
  • Accurate monitoring of project documentation
  • Compliance to quality procedures & accurate quality records.

Desired Profile & Experience

  • Most suitable candidates will possess an engineering-related degree,
  • English language proficiency basic to advanced, depending on project environment
  • Experience of direct contact with customers and subcontractors’ representatives
  • Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms.
  • Proficiency in softwares: Microsoft Office package (Excel at intermediate level) and Microsoft VisioCAD/AUTOCAD (basic level), Adobe Acrobat Professional
  • Knowledge of Documentation Management System tool is a plus
  • Quality oriented, Structured and organized
  • Strong Communication skills within project team members and management

Additional Information

Relocation Assistance Provided: No

  • Document Controller

    4 weeks ago

    Noida, India iCRC Full time

    Implement document control strategies, policies, and procedures to effectively manage the organization's documents and records. - Maintain and administer the document management system or software, ensuring its smooth operation and user accessibility. Train employees on how to use the system effectively. - Establish and enforce document control processes,...

  • Document Controller

    4 days ago

    Noida, India iCRC Full time

    Document Controller position in Bangalore for Rail and Transit team Canada.

  • Opening for Document Controller

    4 weeks ago

    Noida, India Big Bee Consultant Full time

    Document Controller - (Noida, India) Location: Noida, India Role Overview: An MNC is hiring a Document Controller to ensure proper E-record keeping from loading point to fund receipt for each shipment. This role involves assisting seniors in accounts and logistics functions. If you are detail-oriented and adept at maintaining organized records, we invite you...

  • Document Controller

    5 days ago

    Noida, India Turner & Townsend Full time

    Company Description At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 118 offices...

  • Documents verification specialist(noida)

    4 weeks ago

    noida, India 2coms Full time

    We are hiring our leading company as Documents verification specialist. we are looking for fresher candidate with good and decent comms skill. experience can also apply for this position. Job Description:Verification of shipping documentsEmail Correspondence with overseas officeinhouse software updationdate entyOn the job traningRequirements Good...

  • Documents verification specialist(noida)

    4 weeks ago

    Noida, India 2coms Full time

    We are hiring our leading company as Documents verification specialist. we are looking for fresher candidate with good and decent comms skill. experience can also apply for this position. Job Description:Verification of shipping documentsEmail Correspondence with overseas officeinhouse software updationdate entyOn the job traningRequirementsGood...

  • Documents verification specialist(noida)

    4 weeks ago

    noida, India 2coms Full time

    We are hiring our leading company as Documents verification specialist. we are looking for fresher candidate with good and decent comms skill. experience can also apply for this position. Job Description:Verification of shipping documentsEmail Correspondence with overseas officeinhouse software updationdate entyOn the job traning Requirements Good...

  • Documents verification specialist(noida)

    4 weeks ago

    Noida, India 2coms Full time

    Job DescriptionWe are hiring our leading company as Documents verification specialist. we are looking for fresher candidate with good and decent comms skill. experience can also apply for this position. Job Description:Verification of shipping documentsEmail Correspondence with overseas officeinhouse software updationdate entyOn the job...

  • Lead Generation Specialist- BDE

    7 days ago

    noida, India Insights Opinion Full time

    Company DescriptionInsights Opinion is a global research outsourcing company based in Noida. We provide expert data collection services to large research and consulting firms in 100 countries worldwide. Our team of highly competent experts with multilingual communication capabilities is dedicated to achieving the highest level of customer satisfaction. With...

  • Lead Generation Specialist- BDE

    6 days ago

    Noida, India Insights Opinion Full time

    Company Description Insights Opinion is a global research outsourcing company based in Noida. We provide expert data collection services to large research and consulting firms in 100 countries worldwide. Our team of highly competent experts with multilingual communication capabilities is dedicated to achieving the highest level of customer satisfaction. With...

  • Lead Generation Specialist- BDE

    7 days ago

    Noida, India Insights Opinion Full time

    Company Description Insights Opinion is a global research outsourcing company based in Noida. We provide expert data collection services to large research and consulting firms in 100 countries worldwide. Our team of highly competent experts with multilingual communication capabilities is dedicated to achieving the highest level of customer satisfaction. With...

  • Lead Generation Specialist- BDE

    6 days ago

    Noida, India Insights Opinion Full time

    Company Description Insights Opinion is a global research outsourcing company based in Noida. We provide expert data collection services to large research and consulting firms in 100 countries worldwide. Our team of highly competent experts with multilingual communication capabilities is dedicated to achieving the highest level of customer satisfaction. With...

  • Specialist - SAP BW Lead

    2 weeks ago

    Noida/ Greater Noida, India LTIMindtree Full time

    Apply for Specialist SAP BW Lead, LTIMindtree Ltd. in Noida/ Greater Noida for 4 - 9 Year of Experience on TimesJobs.com.

  • Legal Team Lead

    4 weeks ago

    Noida, India TransPerfect Full time

    OVERVIEWThe Team Lead will be responsible for providing daily support to project managers and assistant project managers with utmost care of quality and timeliness of document review projects. Responsible for implementing project workflows and reporting daily progress of the review to the managers. Partner with team to build strong relationships and solves...

  • Legal Team Lead

    4 weeks ago

    Noida, India TransPerfect Full time

    OVERVIEW The Team Lead will be responsible for providing daily support to project managers and assistant project managers with utmost care of quality and timeliness of document review projects. Responsible for implementing project workflows and reporting daily progress of the review to the managers. Partner with team to build strong relationships and solves...

  • Legal Team Lead

    4 weeks ago

    Noida, India TransPerfect Full time

    OVERVIEWThe Team Lead will be responsible for providing daily support to project managers and assistant project managers with utmost care of quality and timeliness of document review projects. Responsible for implementing project workflows and reporting daily progress of the review to the managers. Partner with team to build strong relationships and solves...

  • Document Controller

    7 days ago

    Noida, Uttar Pradesh, India Edanbrook Full time

    **Responsibilities** - Check for accuracy and edit files, like contracts - Review and update technical documents (e.g. manuals and workflows) - Distribute project-related copies to internal teams - File documents in physical and digital records - Create templates for future use - Retrieve files as requested by employees and clients - Manage the flow of...

  • Studio Quality Controller

    4 weeks ago

    Noida, India Aml Rightsource Llc Full time

    Job Description: About AML RightSource We are AML RightSource, the leading technology-enabled managed services firm focused on fighting financial crime for our clients and the world. Headquartered in Cleveland, Ohio, and operating across the world, AML RightSource provides custom solutions to financial institutions, FinTechs, money service businesses, and...

  • Specialist - SAP BW Lead

    2 weeks ago

    Greater Noida, Uttar Pradesh, India LTIMindtree Full time

    Apply for Specialist SAP BW Lead, LTIMindtree Ltd. in Noida/ Greater Noida for 4 - 9 Year of Experience on

  • High Salary: Lead Generation Specialist- BDE

    6 days ago

    Noida, India Insights Opinion Full time

    Company DescriptionInsights Opinion is a global research outsourcing company based in Noida. We provide expert data collection services to large research and consulting firms in 100 countries worldwide. Our team of highly competent experts with multilingual communication capabilities is dedicated to achieving the highest level of customer satisfaction. With...