Early Careers Program Coordinator
4 weeks ago
Title: Early Careers Program Coordinator
Collaborate with the early careers’ recruitment team on the following:
Sourcing
Register for campus career fairs, information sessions, etc. in collaboration with our early careers recruitment team
Keep track of all registered events that includes cost, dates, name of the event, and other helpful details in shared file
Assist in writing job descriptions and posting
Recruitment
Keep track of internal referrals
Reply back to candidate emails
Assist with candidate screenings
Interviews
Coordinate and schedule intern and graduate interviews as needed
Assist with building schedules, uploading documents, and creating assessor accounts in TopScore
Pull resumes for the program team as needed
Collect resumes of all new hires and compile it in a shared folder
Shared Document
Maintain recruitment data in shared file (candidate pipeline, acceptances, etc.)
Pre-Onboarding and Onboarding
Work with GHRS and IT on mass provisioning for new hire interns and graduates
Send out engagement/warm email
Assist with New Hire Orientations (Interns & Graduates)
Coordinate with Facilities on New Hire Start Date and Building Access/Information Manage the day-to-day L&D email box
Forward queries as needed to the appropriate program team member (curriculum specialist, licensing, branding, communications, social media, recruitment, operations, program management, etc.)
Answer question from early career colleagues (interns, graduates, managers, etc.)
Managing Calendar
R&A Training Sessions
Speaker Series Sessions
L&D Onboarding Schedule
Summer Intern Program Events
Graduate Development Training schedule and GDP calendar
Manage L&D and Early Careers intranet sites
Ensure all materials are kept up to date
Make edits, updates, and changes as necessary
Process any data changes? (should we elaborate?)
Take Minutes on calls to ensure accurate follow-up/action plans
Assists in the preparation of various reports & surveys
Update PP decks for team
Assist with Terminations
Assist with coordinating year-end reviews/activities, comp statements
Basic Qualifications
Excellent administrative and organizational skills with strong attention to detail
Solid understanding of Microsoft Office
Strong communication / interpersonal skills and ability to interact with staff at all levels
Ability to successfully manage and prioritize time-sensitive tasks and projects
Ability to use good judgment when interacting with external and internal contacts and performing job functions
Preferred Qualifications
Bachelor’s Degree required
Experience working in TopScore
Previous experience working in HR, Recruitment, Early Careers, etc.
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