Executive Assistant

3 weeks ago


Surat, India KP Group Full time
Job Responsibilities: Executive Assistant to Director
  1. Administrative Support: Manage and maintain the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  2. Prepare and organize meeting agendas, take minutes during meetings, and follow up on action items.
  3. Handle all correspondence on behalf of the Director, including emails, letters, and phone calls, ensuring timely and professional communication.
  4. Coordinate and prepare reports, presentations, and other documents as required by the Director.
  5. Assist the Director in managing key projects by tracking progress, coordinating with various teams, and ensuring deadlines are met.
  6. Prepare project updates and status reports for the Director and other stakeholders.
  7. Act as a point of contact between the Director and internal teams, external clients, and other stakeholders.
  8. Oversee the smooth functioning of the Director’s office, including maintaining office supplies and equipment.
  9. Manage and organize the Director's files, records, and documents, ensuring easy accessibility and systematic archiving.
  10. Provide occasional personal assistance to the Director as required, including managing personal appointments and tasks.
  11. Arrange travel itineraries, including booking flights, hotels, and transportation, and preparing necessary travel documentation.
  12. Prepare detailed travel schedules, expense reports, and ensure all logistics are managed efficiently.


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