Global Mobility Travel Coordinator, Grade II

3 weeks ago

Chandigarh, India Oceaneering International Full time
Company Profile  

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary  

Purpose   

·       The Global Mobility Travel Coordinator primary duties are to ensure the Global Mobility needs of operations and employees are being supported. Supports the daily function of Travel for Oceaneering Global Mobility Department.

 

·       The Global Mobility Travel Coordinator will be able to apply practical knowledge of travel and will be able to explain and influence policies and procedures. They would also be expected to solve difficult problems independently, as well as complex issues with guidance and supervision.

Duties & Responsibilities  

Functions 

ESSENTIAL  

  • Responsibility over Travel Function; Responsible for ensuring Travel Authorization (TA) is reviewed and acted upon accordingly. 

·       Will be accountable for administrating responsibilities as it relates to Global Mobility and in accordance with the organization's policies and applicable laws. Responsibilities include Training employees; planning, assigning, and directing work. 

o   Responsible for coordinating, tracking and revising the Travel Coordinators Shifts monthly.  

·       Run reports out of the system to ensure they are up to date with relevant information 

·       Support the Global Mobility Operations and Resourcing Team with reporting and overall support in managing travel, documents, checklists, important dates, etc.  

·       Ensure Business Travelers have the correct credentials to travel 

·       Ensure tickets are assigned in a timely manner  

·       Travel Authorization System: 

  • Review Requests as they come in: 
  • Review each TA independently and confirm all information is correct and action as required 
  • Run query reports on Status and confirm communicate to Travel Authorization owners on next steps and guide them 
  • Run daily reports to keep system clean  

o   Responsible for managing the incoming itineraries  

  • Email Traveler, Proxy (if applicable) and Manager with final travel for all Business Travelers  
  • Partner with Project Resourcing Team to ensure final travel email is sent to Project Travelers  

o   Responsible for understanding the Online Booking Tool and utilizing it to book travel  

  • Confident in knowledge of Online Booking Tool and ability to train and discuss with Oceaneers.  

o    Other duties may be assigned as required 

 

Supervisory Responsibilities 

·       This position has supervisory responsibilities. 

Reporting Relationship  

·       Report directly to Global Mobility Lead  

Qualifications  

Qualifications 

§  2-4  years in an Travel and/or Global Mobility related experience                         

Knowledge, Skills, Abilities, and Other Characteristics 

·       Ability to use various information technology systems required for successful job performance. 

·       Understands and takes into account global and local impacts on day-to day activities. 

·       Ability to establish and maintain cooperative working relationships. 

·       Ability to establish and maintain project priorities. 

·       Skill to prioritize workflow in a changing work environment. 

·       Exhibits a strong sense of urgency about solving problems and accomplishing work. 

·       Skill to work effectively under pressure. 

·       Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals. 

·       Expresses ideas clearly and concisely in writing. 

Closing Statement  

Working Conditions 

This position is considered OFFICE WORK which is characterized as follows.   

·       Almost exclusively indoors during the day and occasionally at night  

·       Occasional exposure to airborne dust in the work place 

·       Work surface is stable (flat) 

Physical Activity/Requirements  

This position is considered LIGHT work. 

OCCASIONAL

FREQUENT

CONSTANT

¿        Lift up to 20 pounds

¿        Climbing, stooping, kneeling, squatting, and reaching

¿        Lift up to 10 pounds

¿        Standing

¿        Repetitive movements of arms and hands

¿        Sit with back supported

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