Project Coordinator, Grade II

2 months ago

Chandigarh, India Oceaneering Full time

Position Summary

Purpose 

Support Project Manager/Engineer to provide administrative support to deliver projects on time, within specified cost and schedule. Liaise with global cross functional teams and provide required coordination support to complete projects as planned. Work under limited supervision.

Duties & Responsibilities

Functions

ESSENTIAL

§Coordinate among all functional teams and shared services to get the job done

§Maintain all documentation relevant to project (SoW documents, change requests, schedules, risk register etc.)

§Prepare and maintain documents like project progress reports, invoices, budget, timesheets, project team deputation records, Project KPI’s etc.

§Work on arrangements, clearances, project team mobilization/demobilization, travel related tasks

§Manage inventory/asset list of all non-human resources, issue register, transit documentations

§Perform various tasks assigned on projects or related to operations

§Support project manager in planning, control and implementation of assigned projects

§Administer the relevant project database

§Conduct regular project control meetings

§Maintaining regular and effective communications with clients to develop client / contractor relationships

§Able to understand project specific contractual terms and conditions

§Able to read and interpret engineering GA drawings / blueprints

NON-ESSENTIAL

§Assist with any other duties as and when required

§Undertake specific projects as instructed by management

§Demonstrates high level of initiative to accomplish individual objectives assigned as well as team goals.

§Comply to organizational HR policies and procedures.

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

§This position has NO direct supervisory responsibilities.

Reporting Relationship

§Reports to Project Manager or equivalent Functional Manager

Qualifications

Qualifications

REQUIRED

§Graduate in engineering with two years of relevant experience, (preferred in Mechanical or allied branch)

DESIRED

§Project Management qualification / certification

Knowledge, Skills, Abilities, and Other Characteristics

§Intermediate or Expert level knowledge on Project management or scheduling software (e.g. Primavera, MS Project etc.)

§Working knowledge of Microsoft Office Suite, with intermediate to advanced Excel skills, Peoplesoft ERP, etc

§Relevant experience of effectively supporting project teams

§Ability to communicate effectively

§Ability to communicate / work with multi-cultural team of technicians and engineers for projects

§Ability to write accurate and concise communications

§Ability to work independently in most circumstances and use initiative to propose and implement changes to work practices

§Self-Driven, positive attitude

§Strong Analytical, problem solving & decision-making skills

§Strong organizing and Planning Skills

Closing Statement

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

§Almost exclusively indoors during the day and occasionally at night

§Occasional exposure to airborne dust in the work place

§Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

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