Executive Secretary to the Chief Executive Officer

7 days ago

Chennai, Tamil Nadu, India Adityaa Energy Global Trading India Pvt Ltd Full time

Company Description

We are newly started Subsidiary company whose head quarters at Singapore . The parent body is operating since 2001 . Now with Branch office in Indonesia and consultant managed operation in Australia , Canada , UAE having 350million US$ business revenue we are currently engaged in the expanding mode in to India for trading in the domain of Agro , Energy , Metals and Minerals ., etc.,

Role Location

This is a full-time on-site Executive Secretary to the Chief Executive Officer (CEO) role located in Chennai at Adityaa Energy Global Trading India Pvt Ltd whose registered office located at old no. 27/4, new no 30/4 casa major road Egmore . For ongoing details for our under construction website can be found : https://adityaaenergy.com/iso-qms-documents/

Role Purpose

To provide high-level administrative and executive support to the CEO, ensuring efficient functioning of the office and smooth coordination of executive tasks within the organization.

Salary will be matching existing with CTC and also with a scope of increase subject to the ability of right candidates clearing the screening process 

Key Responsibilities

Administrative Support:

  • Manage the CEO's schedule, including appointments, meetings, and travel arrangements.
  • Handle correspondence, reports, and confidential documents with utmost discretion.
  • Coordinate and prepare agendas, minutes, and presentations for board meetings and other key events.
  • Management of company ISO records

Communication Management:

  • Act as a liaison between the CEO and internal/external stakeholders.
  • Draft and respond to emails, letters, and communication on behalf of the CEO.

Strategic Assistance:

  • Provide support in research, analysis, and preparation of reports required for decision-making.
  • Assist in prioritizing tasks and managing follow-ups to ensure deadlines are met.

Event Coordination:

  • Organize and manage corporate events, conferences, and business meetings.
  • Ensure smooth logistical arrangements and execution.

Office Management:

  • Oversee day-to-day operations of the CEO's office.
  • Manage special projects as delegated by the CEO.

Required Qualifications

  • Bachelor's degree (preferably in Business Administration, Commerce, or a related field).
  • A Master's degree or Diploma in Management or Office Administration / HR / MIS / and is an advantage.

Skills and Competencies

  • Organizational Skills: Exceptional ability to multitask, prioritize, and manage time effectively.
  • Communication Skills: Excellent verbal and written communication, with professional fluency in English.
  • Technical Proficiency: Tally , ERP driven Applications in HR ( Sap PeopleSoft etc., ) , Digital marketing Skills in social media Proficiency in MS Office Suite and project management scheduling software.,etc
  • Interpersonal Skills: Strong relationship-building abilities and professionalism in dealing with senior executives.
  • Confidentiality: Proven ability to handle sensitive information with discretion and integrity.
  • Problem-Solving: Capability to work independently and resolve issues in high-pressure situations.

Experience

  • For Post Graduate skilled candidate Minimum of 3 years of experience in a similar role supporting a C-suite executive, preferably in a corporate setting. ( For. Graduate skilled candidate minimum of 7 years)
  • Familiarity with Indian corporate laws, business procedures, and operational practices.
  • Preference will be given to candidate who has work experience in ISO 9001 QMS environment and other ERP driven digitalized platform .,

Additional Qualities

  • Strong attention to detail.
  • Flexibility to adapt to changing priorities.
  • Cultural sensitivity and awareness, especially in a multicultural environment.

Qualifications

  • Clerical Skills and Company Secretarial Work
  • Communication and Customer Service skills
  • Experience in Executive Administrative Assistance
  • Strong organizational and time management skills
  • Proficiency in MS Office and other relevant software
  • Ability to maintain confidentiality and handle sensitive information
  • Excellent interpersonal skills and professional demeanor
  • Bachelor's degree in Business Administration or related field

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