Executive Assistant to Managing Director

2 weeks ago


Jaipur, India Desire Energy Solutions Pvt. Ltd. Full time

Required work experience & knowledge:

  • Proven Experience of 3-6 years of total experience.
  • Excellent interpersonal and communication skills and follow ups
  • Strong organizational and multitasking skills with the ability to prioritize and manage multiple projects
  • Previous experience as an executive assistant, personal assistant, or in a similar capacity is often preferred.
  • Proficiency in Microsoft Office suite and other relevant software applicants.


Required Education

Bachelors / Master’s degree with good academics


Essential/ Key Duties and responsibilities


Strategic Planning:

Collaborate with top management to develop and implement administrative strategies aligned with the organization's goals.

Leadership

Oversee and lead administrative staff, providing guidance, training, and support as needed.

Communication:

Act as a liaison between various departments, facilitating effective communication and information flow across the organization.

Problem-solving:

Address operational challenges, troubleshoot issues, and find innovative solutions to enhance administrative processes.

Calendar Management:

Schedule and coordinate meetings, appointments, and travel arrangements for the Managing Director. Manage the MD's calendar, ensuring optimal use of time and prioritizing important tasks.

Relationship Management:

Build and maintain relationships with key stakeholders, both internal and external. Represent the MD in a professional manner in interactions with clients, partners, and colleagues.

Confidentiality:

Handle sensitive information with discretion and maintain confidentiality.


Operational Duties


Communication Coordination:

Facilitate communication within the executive office and across departments. Screen and filter incoming calls and emails for the MD.

Meeting Logistics:

Coordinate meeting logistics, including room reservations, catering, and audio-visual equipment setup.

Time Management:

Assist the MD in managing their time efficiently. Prioritize and schedule tasks to maximize productivity.

Compliance:

Ensure that the executive office operates in compliance with company policies and procedures. Assist in compliance-related tasks as needed.



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