Accounting & Travel Coordinator – Meetings and Billing
18 hours ago
About Dava OncologyDava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over 6 large national summits and 80–100 regional meetings, bringing together leading experts in oncology for scientific exchange and collaboration.Dava Oncology also manages extensive hotel and travel arrangements associated with these meetings, including contracts for meeting spaces, guest rooms, and banquets.We are seeking an Accounting & Travel Coordinator to oversee hotel sourcing, billing reviews for all meetings. The ideal candidate will have strong accounting, vendor-management, and coordination skills.Key ResponsibilitiesHotel Billing ReviewReview and reconcile hotel contracts, banquet event orders (BEOs), and final bills for all Dava Oncology meetings.Track and validate all payments, credits, and refunds from hotels and vendors.Maintain records of tax invoices, wire transfers, and commission statements.Rewards, Commissions, and IATA ManagementRegister and maintain the organization’s all commissions are properly credited to Dava Oncology.Track and claim hotel reward points and loyalty benefits from all corporate stays and meeting bookings.Maintain a centralized tracker for commissions and rewards earned and ensure they are redeemed appropriately.Meetings and Travel CoordinationMaintain an up-to-date Meetings & Travel Tracker for all company events and staff travel.Support the U.S. team in sourcing hotels, negotiating rates, and coordinating meeting logistics.Manage travel arrangements for team members, including flight and hotel bookings, while ensuring adherence to company travel policies.Communicate regularly with hotel sales and accounting teams to confirm bookings, rooming lists, and billing arrangements.Documentation and ReportingKeep digital copies of all hotel contracts, invoices, and receipts organized and accessible.Prepare cost summaries and post-event reports highlighting savings, variances, and recommendations.Assist U.S. operations in preparing reports for audits and financial reviews related to meeting expenses. QualificationsEducation:Masters in hotel management or other degrees. Advanced accounting or travel management certification preferred but not required.Experience:Minimum 5 years of experience in accounting, vendor management, or travel coordination.Prior experience in hospitality billing, corporate travel, or event management strongly preferred.Familiarity with accounting software (e.g., QuickBooks, Tally, or Zoho Books).
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New Delhi, India DAVA Oncology Full timeAbout Dava Oncology Dava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over 6 large national summits and 80–100 regional meetings , bringing together leading experts in...
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new delhi, India DAVA Oncology Full timeAbout Dava OncologyDava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over 6 large national summits and 80–100 regional meetings, bringing together leading experts in...
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New Delhi, India DAVA Oncology Full timeAbout Dava Oncology Dava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over 6 large national summits and 80–100 regional meetings , bringing together leading experts in...
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New Delhi, India DAVA Oncology Full timeAbout Dava OncologyDava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over 6 large national summits and 80–100 regional meetings , bringing together leading experts in...
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Delhi, Delhi, India DAVA Oncology Full time ₹ 5,00,000 - ₹ 15,00,000 per yearAbout Dava OncologyDava Oncology is a Dallas, Texas–based organization that designs and executes high-impact educational meetings for oncologists and healthcare professionals across the United States and internationally. Each year, Dava Oncology organizes over6 large national summitsand80–100 regional meetings, bringing together leading experts in...
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