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Executive Assistant to MD's Office

4 months ago

Gurugram, India Preferred Square Full time

Key Responsibilities:

  1. Calendar Management: Manage and maintain the Managing Director's schedule, including scheduling appointments, meetings, and conferences.
  2. Travel Coordination: Make travel arrangements for the Managing Director, including booking flights, accommodations, and transportation.
  3. Communication Management: Handle incoming and outgoing communications on behalf of the Managing Director, including emails, phone calls, and written correspondence.
  4. Documentation and Filing: Maintain and organize files, records, and documents, ensuring they are easily accessible and up-to-date.
  5. Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings attended by the Managing Director.
  6. Administrative Support: Provide general administrative support, including preparing reports, presentations, and other documents as needed.
  7. Project Assistance: Assist the Managing Director with special projects and initiatives, coordinating tasks and ensuring deadlines are met.
  8. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
  9. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.


Qualifications:

  • Bachelor's degree preferred.
  • Proven experience of 2-4 years as an executive assistant or similar role, supporting senior-level executives.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Flexibility and adaptability to changing priorities and situations.
  • Attention to detail and accuracy in all work.
  • Ability to work independently with minimal supervision.