Admin & Facility Associate
1 month ago
Position: Admin & Facility Associate
Experience: 8-12 years
Location: Goregaon & BKC
Key Responsibilities:
Facility Management:
- Oversee the upkeep of the site, ensuring high standards of operations, maintenance, and cleanliness.
- Handle all repair and maintenance activities related to office premises.
- Manage office inventory, rental, repair, and maintenance of office equipment.
- Ensure medical room and horticulture requirements are met.
- Maintain all service records and test certificates.
- Liaise with building management services and government agencies as required.
- Manage activities of contractors, vendor personnel, and suppliers.
- Analyze and recommend solutions for complaints.
General Administration:
- Organize and supervise the day-to-day operations of the administrative department and staff members.
- Monitor, develop, review, and improve admin and facilities systems, policies, and procedures.
- Manage vendor contracts, scrutinize bills/invoices for payments.
- Communicate the status of all admin and facilities-related matters to the department head.
- Assist the department head with administrative functions, security issues, and facility services.
- Coordinate office insurance and compliance-related activities.
- Coordinate with banking partners for corporate credit card-related matters.
Skills and Qualifications:
- Proven experience in team management, overseeing admin and front office staff.
- Strong coordination skills with internal and external stakeholders.
- Good technical knowledge related to fire systems, electricals, and HVAC.
- Ability to troubleshoot or make decisions independently until vendor assistance is available.
- Excellent written and verbal communication skills.
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