Executive Assistant

4 weeks ago


Bandra, India Columbia Petro Chem Private Limited Full time

The ideal candidate will provide top-level assistance for CMD. She should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and coordinate with stakeholders.


Salary: Upto 12 LPA

Number of open position: 2

Working 6 days a week


Responsibilities

  • Prepare and edit correspondence, communications, presentations and other documents.
  • Preparing reports of clearance of quarantine email.
  • Responsible for the complete chain of Oil related work.
  • Maintain databases
  • File and retrieve documents and reference materials.
  • Conduct research, collect and analyze data to prepare reports and documents.
  • Manage and maintain executives' schedules, appointments and travel arrangements.
  • Responsible for administration work.
  • Responsible for all work related to travel.
  • Arrange and co-ordinate meetings and events.
  • Record, transcribe and distribute minutes of meetings.
  • Monitor, screen, respond to and distribute incoming communications.
  • Answer and manage incoming calls.
  • Liaise with internal staff at all levels.
  • Interact with external clients.
  • Co-ordinate project-based work.
  • Review operating practices and implement improvements where necessary.
  • Supervise, coach and train lower-level staff.


Qualifications


  • Bachelor's degree or equivalent experience with Min 8+ Yrs of Exp.
  • Proficient in Microsoft Office suite.
  • Experience in managing multiple priorities, administrative coordination, and logistics.
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
  • Strong written and verbal communication skills.


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