Office Manager

3 weeks ago


Mumbai, India Christie's Full time

Client and Sale Management

Assist clients in registration, bidding and buying process

Assist the CIN Department in Cataloguing, photography, condition reports as relevant.

Assist buyers with shipping and post sale requests as required

Work with consignors and shippers for shipment of their work to auctions from India

Process Implementation


Pro-active client information to be recorded and shared with Client Data Management based on regional knowledge, regional reviews, local media, relationship changes etc and oversee flow of this information to Client Strategy


Enhancing Christie’s brand

Work closely with MD, India to organize events, lectures and previews in Mumbai and other cities in India

Represent Christie’s at appropriate external art-related events, e.g., museum and gallery openings, auctions etc.


Administrative Responsibilities

Manage office administration and local financials with the accounts team

Manage Interns and the office assistant

Ensure functioning of all IT, security systems and hardware equipment

Co-ordination with local suppliers, expense management, maintenance of files

Renewal of Annual Maintenance Contracts, licenses, insurance, lease agreement for Mumbai office

Periodically checking INDIA Inbox and actioning as required

liaising with various external Teams including Compliance, Accountants, Auditors, Legal, Banks, Security

Oversee the Mumbai office and warehouse maintenance

Maintaining attendance, sexual harassment and wages registers.

Distributing Vendor contracts, Confidentiality Agreements as required

Coordinating all relevant paperwork for shipments, including authority letters, NOC letters, shipping invoices, etc.


Previews and Other Events

  • venues, costs and logistics for any events
  • closely with Specialist Dept. and the Marketing Department for the circulation of invites and distribution of catalogues as relevant
  • closely with the Specialist Dept. concerned for the setup of the event – planning the flow of events, speakers and other such details
  • additional logistics, creation of banners, posters, flowers, lot cards
  • necessary licenses for events
  • timely advances and settlements to vendors
  • with overseas offices and shippers for preview shipments in and out of India


Operations and Inventory Management

  • updates of existing and stocks arriving in and out of Mumbai office
  • for outbound and inbound movement of property
  • condition reports on arrival and departure of artworks

ASI

Follow up on pending ASI Transfers of Ownership and periodic follow up with the Registration Officer of the Concerned Circle

  • Form IV register and updating with any movements of the antiquities and transfer of ownership
  • and Annual returns to be sent to ASI
  • license renewal as required


  • Office Administrator

    2 weeks ago


    Mumbai, India Great Manager Institute Full time

    **GREAT MANAGER INSTITUTE** **Administrator** We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make...


  • Mumbai, India Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: To support the smooth running of the Office of His Majesty’s Trade Commissioner for South Asia/Deputy High Commissioner and the wider team as necessary. **Roles and responsibilities**: Accounting: Ensure all bills for travel, entertainment, etc are paid and accounted for and that...

  • Office Manager

    4 days ago


    Mumbai, India Adform Full time

    Your job is to create a great environment for the team in the office and make life easier for our leaders by helping them plan, and coordinate their work and tasks with vendors. If you are successful, you will quickly become everyone’s, go-to person and everyday hero. We value people who challenge the status quo ask for the ball and run with it to meet our...

  • Office Manager

    5 days ago


    mumbai, India Adform Full time

    Your job is to create a great environment for the team in the office and make life easier for our leaders by helping them plan, and coordinate their work and tasks with vendors. If you are successful, you will quickly become everyone’s, go-to person and everyday hero. We value people who challenge the status quo ask for the ball and run with it to meet our...


  • Mumbai, India Nucleus Office Parks, a Blackstone company Full time

    Job Purpose :The objective of this role is to assist the AGM - Legal in managing all legal and compliance related activities to mitigate legal risk for the organization and ensure that Nucleus Office Parks complies with all applicable statutory regulations across operating locations.Primary Responsibilities :Handling and assisting with the post-acquisition...

  • HR & Office manager

    2 months ago


    mumbai, India Sia Partners Full time

    Job description As an HR & Office Manager, you will be in charge of all HR processes and the office management in our Mumbai office.  You will be responsible for:  HR and Talent Acquisition:  Leading the entire recruitment process from end to end  Understanding the needs with hiring managers;  Creating and publishing job...

  • HR & Office manager

    2 months ago


    Mumbai, India Sia Partners Full time

    Job description As an HR & Office Manager, you will be in charge of all HR processes and the office management in our Mumbai office.  You will be responsible for:  HR and Talent Acquisition:  Leading the entire recruitment process from end to end  Understanding the needs with hiring managers;  Creating and publishing job descriptions on...


  • mumbai, India Nucleus Office Parks, a Blackstone company Full time

    Job Purpose : The objective of this role is to assist the AGM - Legal in managing all legal and compliance related activities to mitigate legal risk for the organization and ensure that Nucleus Office Parks complies with all applicable statutory regulations across operating locations. Primary Responsibilities : Handling and assisting with the...


  • Mumbai, India Nucleus Office Parks, a Blackstone company Full time

    Job Purpose:The objective of this role is to assist the AGM - Legal in managing all legal and compliance related activities to mitigate legal risk for the organization and ensure that Nucleus Office Parks complies with all applicable statutory regulations across operating locations.Primary Responsibilities:Handling and assisting with the post-acquisition...


  • Mumbai, India Nucleus Office Parks, a Blackstone company Full time

    Job Purpose:The objective of this role is to assist the AGM - Legal in managing all legal and compliance related activities to mitigate legal risk for the organization and ensure that Nucleus Office Parks complies with all applicable statutory regulations across operating locations.Primary Responsibilities:Handling and assisting with the post-acquisition...

  • Marketing Executive

    2 weeks ago


    Goregaon, Mumbai, Maharashtra, India Galaxy Office Automation Full time

    **Job Category**:Marketing**Job Type**:Full Time**Job Location**:Goregaon**Experience**:1+ year**Responsibilities**: Manage Galaxy’s social media channels and website along with support from creative agency. Manage online events with OEM partners. Creating marketing content that are designed to drive campaigns with OEM partners. Coordinating and...

  • Graphic Designer

    1 week ago


    Mumbai, India Intelligent Office Full time

    Job duties (* denotes an “essential function”) ■*Conceptualize and produce online and offline collateral for marketing and sales, including original campaigns, direct mail, brochures, print and banner ads, product sheets, PowerPoint presentations and more. ■*Work closely with clients and/or project management teams to understand the client’s...

  • Field Sales Executive

    1 month ago


    Andheri East, Mumbai, Maharashtra, India Perfect Office Aids Full time

    Job Description - Sales Associate - Perfect Office Aids Private Limited We’re a PAN India Office Supplies Company with corporate clients across major industries. We're looking for field sales superheroes - confident, self-motivated individuals to join our sales team and help grow our business. (Freshers will be preferred) We are building the world’s...


  • Mumbai, India Priwexus Full time

    Company DescriptionPriwexus is a unique membership community located in Mumbai that brings together single family offices, prominent business families, and individuals with significant wealth in India. We serve as an impartial peer-to-peer networking forum, dedicated to addressing all key focus areas of successful families, including investments,...


  • Mumbai, India Accor Full time

    Company Description Job Description Reporting to the Director of Rooms, The Front Office Manager is responsible for ensuring we provide the highest level of guest service and ensuring that standards are maintained . The Front Office Manager will also lead and drive forward a motivated team of managers within the department and continuously look for ways...


  • mumbai, India Accor Full time

    Company DescriptionJob Description Reporting to the Director of Rooms, The Front Office Manager is responsible for ensuring we provide the highest level of guest service and ensuring that standards are maintained . The Front Office Manager will also lead and drive forward a motivated team of managers within the department and continuously look for ways to...


  • Mumbai, India Intelligent Office Full time

    Job duties (* denotes an “essential function”) ■*Utilize appropriate logs and/or tracking software for all administrative support work ■*Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle ■*Perform work in administrative support, including, but not limited to, answering phone lines,...


  • Mumbai, India Marriott Hotels Resorts Full time

    JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest...


  • mumbai, India Marriott Hotels Resorts Full time

    JOB SUMMARY Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures...


  • Mumbai, Maharashtra, India Spacewood Office Solutions Full time

    **Technical Skills -** Design Tool -Auto CAD 2016 Computer Skills -MS Word / Excel / Power point / Outlook **Educational Qualification -** Diploma - Mech. / Civil / Architecture / Interior B.E. / B Tech - Mech. / Civil / Architecture / Interior **Experience -** Essential - 1 to 2 years Desirable - 3 years and above **Job Description** - Produces...