Office Administrator, Grade

4 weeks ago


Mumbai, India Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
To support the smooth running of the Office of His Majesty’s Trade Commissioner for South Asia/Deputy High Commissioner and the wider team as necessary.

**Roles and responsibilities**:
Accounting: Ensure all bills for travel, entertainment, etc are paid and accounted for and that payments are reconciled on the accounting system HERA.

Make all arrangements for travel and accommodation and ensure that relevant forms are completed.

Maintain database of contacts (Heads of Missions, Ministers, Social Contacts and other contacts) and events guest lists.

Monitor and stock stationary, printing material and IT requirements at the office and residence.

Filter daily mails/posts and delegate to team members.

Provide other admin assistance as required.

Provide cover for EA to DHC/HMTC during absences.

Other office and residence-related duties.

**Language requirements**:
**Language**: English and Hindi

**Level of language required**: Proficient.

Essential qualifications, skills and experience

**Essential on arrival**:

- Qualifications: Graduate-level education.

**Desirable**:

- Good organising skills
- Proficient in IT and Microsoft
- Required behaviours- Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 3 September 2023

Grade
- Administrative Officer (AO)

Type of Position
- Permanent

Working hours per week
- 40

Region
- South Asia & Afghanistan

Country/Territory
- India

Location (City)
- Mumbai

Type of Post
- British Deputy High Commission

Number of vacancies
- 1

Salary Currency
- INR

Salary
- INR 48,766 per month plus 12% Provident Fund and 6% Special Allowance/Superannuation Fund

Start Date Start Date - day Start Date - month Start Date - year
- 1 October 2023

Other benefits and conditions of employment

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.

No relocation or any other related costs or assistance will be provided.

**Please note -** BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.

Additional information

**To Apply**:

- Complete the Online Application Form
- Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form.

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

**Please note -** Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.



  • Mumbai, India Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: - We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business._ **Roles and responsibilities / what will the jobholder be expected to achieve?** - Answer briefs by developing design solutions to support the...


  • Mumbai, India Intelligent Office Full time

    Job duties (* denotes an “essential function”) ■*Utilize appropriate logs and/or tracking software for all administrative support work ■*Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle ■*Perform work in administrative support, including, but not limited to, answering phone lines,...


  • Mumbai, India Global Education Trust Full time

    Global Education Trust is the organisation which is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties & office coordination...

  • Trade Adviser

    1 week ago


    Mumbai, Maharashtra, India Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: The Department for Business and Trade, operating from the British High Commission network, is looking to fill a vacancy in our trade team at the British Deputy High Commission in Mumbai. The primary role will be to assist UK companies in the sectors of Healthcare and Life sciences to do...

  • Office Administrator

    3 weeks ago


    Mumbai, India GNH India Pharmaceuticals Limited Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.Responsibilities - Coordinate office activities and operations to...


  • Mumbai, India GNH India Pharmaceuticals Limited Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.Responsibilities - Coordinate office activities and operations to...

  • Office Administrator

    2 weeks ago


    Mumbai, India Wife Communicators LLP Full time

    **Job Brief -** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities -** - Coordinate office...


  • Mumbai, India GNH India Pharmaceuticals Limited Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.Responsibilities - Coordinate office activities and operations to...

  • Office Administrator

    2 weeks ago


    Mumbai, India Great Manager Institute Full time

    **GREAT MANAGER INSTITUTE** **Administrator** We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make...


  • Mumbai, India Rohera Healthcare and Technology Private (E- Medica) Full time

    We are looking to hire a highly organized administrative officer to perform all administrative and clerical duties necessary for effective office management. The Administrative Officer's responsibilities include welcoming visitors and clients, overseeing the activities of office cleaning staff and maintenance vendors, as well as typing and proofreading...


  • mumbai, India K RAHEJA GROUP Full time

    Company DescriptionK RAHEJA GROUP is a Real Estate and Hospitality Company with Hotels & Commercial Projects in India. The Group is led by Mr. Nikhil K Raheja and Mrs. Vijayta Raheja.Role DescriptionThis is a full-time on-site role for an Administrative Officer located in Mumbai. The Administrative Officer will be responsible for general administration, HR,...

  • Office Administrator

    4 weeks ago


    Mumbai, India Yantra Aluminium Window Systems Pvt. Ltd. Full time

    Job brief We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and...

  • Office Administrator

    4 weeks ago


    Mumbai, India Servify Full time

    Key Responsibilities: Plan and coordinate administrative procedures and systems and devise ways to streamline processes. General management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning. Manage company facilities, including new office space evaluation, Landlord negotiations, office setup...

  • Office Administrator

    3 weeks ago


    Mumbai, India Jindal Mobilitric Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Responsibilities** - Coordinate office activities and operations to...


  • Mumbai, India Go Digital Technology Full time

    . Coordinate office activities and operations to secure efficiency and compliance to company policies - Manage agendas/travel arrangements/appointments etc. for the upper management - Handling petty Cash - Create and update records and databases with personnel, financial and other data. - Perform accounting tasks, including invoicing and budget tracking -...


  • Mumbai, India www.Educohire.in Full time

    Primary Grade Coordinator required in a CBSE school in Dombivli, Mumbai. Should have worked as Primary Coordinator for minimum 2 years or in some Leadership/HOD role. Relevant Teaching and Administrative experience in Primary Grades. Coordinator

  • Administrative Officer

    2 months ago


    Mumbai, India Earnest John Group of Companies Full time

    location: Mumbai - Preferably having Ex. Army/ Navy background - Plan and coordinate administrative procedures and systems and devise ways to streamline processes - Ensure the smooth and adequate flow of information within the company to facilitate other business operations - Manage schedules and deadlines - Managing administrative records in the office such...

  • Office Administrator

    3 weeks ago


    Mumbai, India SH Square Consultants Full time

    We are Hiring!!! **Role - Office Administration** Experience - 1 year admin role Location - Chembur **Admin Operations**: - Manage Admin activity viz - Office administration, Supervision of office premises, Asset - Tagging, and maintenance, Printing & Stationery stock, Vendor Management, AMC Agreement, Lease and License of Offices, IT-related Work. -...


  • Mumbai, India K RAHEJA GROUP Full time

    Company DescriptionK RAHEJA GROUP is a Real Estate and Hospitality Company with Hotels & Commercial Projects in India. The Group is led by Mr. Nikhil K Raheja and Mrs. Vijayta Raheja.Role DescriptionThis is a full-time on-site role for an Administrative Officer located in Mumbai. The Administrative Officer will be responsible for general administration, HR,...


  • Mumbai, India K RAHEJA GROUP Full time

    Company Description K RAHEJA GROUP is a Real Estate and Hospitality Company with Hotels & Commercial Projects in India. The Group is led by Mr. Nikhil K Raheja and Mrs. Vijayta Raheja. Role Description This is a full-time on-site role for an Administrative Officer located in Mumbai. The Administrative Officer will be responsible for general administration,...