Executive Assistant

3 weeks ago

Gurugram, India ConnectedStars Full time

Job Title: Executive Assistant to CEO

Location: US Market

Shift: US timings


We are currently looking for a highly organized and dynamic Executive Assistant to support our CEO. This role is crucial for ensuring smooth operations and effective management of our executive office.


Job Description:

As the Executive Assistant to the CEO, you will provide comprehensive administrative and strategic support to the CEO. You will play a pivotal role in the efficiency of leadership team, managing sensitive matters with a high level of confidentiality and professionalism.


Key Responsibilities:

  • Manage and maintain the CEO’s schedule, appointments, and travel arrangements.
  • Act as a liaison between the CEO and internal departments; demonstrate leadership to maintain credibility, trust, and support with senior management staff.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Manage and facilitate meetings, including agenda preparation, pre-meeting briefings, and minute taking.
  • Conduct research, assemble data, and prepare papers for consideration and presentation by executives.
  • Handle confidential documents ensuring they remain secure.


Required Qualifications:

  • Bachelor’s degree or equivalent experience in business administration, communication, or a related field.
  • Proven experience as an executive assistant or in other secretarial positions for at least 3 years.
  • Full comprehension of office management systems and procedures.
  • Excellent knowledge of MS Office, and proficiency in English; additional languages are a plus.
  • Exemplary planning and time management skills.
  • Ability to multitask and prioritize daily workload.


Desired Skills:

  • High level verbal and written communications skills.
  • Discretion with personal and confidential information.
  • Ability to stay calm and on-task in high-stress situations.


The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

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