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Personal Assistant to Director

2 months ago

Mumbai, India Saffron String Full time

Saffron String (Weddings and Social Events)

Job Location - Andheri, west - Mumbai

2nd and 4th Saturday off


Personal Assistant to the Director - KRA


Calendar Management & Scheduling:

  • Manage and coordinate the Director’s calendar, schedule meetings, appointments, and travel arrangements.
  • Prioritize engagements and ensure timely reminders for critical events, both internal and external.

Communication & Correspondence:

  • Act as the first point of contact for the Director, screening phone calls, emails, and other correspondence.
  • Draft and respond to emails, letters, and documents on behalf of the Director.

Event Coordination Assistance:

  • Assist in the planning and execution of weddings and social events by coordinating with vendors, clients, and the internal team.
  • Ensure seamless communication between the Director and event teams during planning stages.

Client & Vendor Liaison:

  • Maintain regular communication with high-profile clients and vendors, ensuring the Director is kept updated on all matters.
  • Schedule client meetings and follow up on action items discussed during those meetings.

Project Management Support:

  • Monitor the progress of ongoing wedding and social event projects, ensuring deadlines are met.
  • Track budgets, timelines, and resources for various projects, providing regular updates to the Director.

Research & Analysis:

  • Conduct market research and compile reports on new trends in the wedding and social event industry.
  • Assist in the preparation of proposals, presentations, and event concepts for clients.

Confidentiality & Discretion:

  • Handle sensitive and confidential information related to business and personal matters with utmost professionalism.
  • Safeguard proprietary information related to clients, vendors, and company operations.

Office & Personal Task Management:

  • Oversee daily administrative tasks such as filing, document organization, and office supply management.
  • Assist with personal errands and tasks for the Director, when required, ensuring work-life balance is maintained.

Event Day Assistance:

  • Provide on-ground support during events to ensure the Director’s instructions are followed.
  • Ensure all event day logistics are in place, and that timelines are adhered to.

Team Coordination:

  • Liaise with internal teams to ensure the Director’s vision and strategy are effectively communicated and executed.


This role is pivotal in ensuring the smooth running of operations at Saffron String, particularly in supporting the Director’s leadership in wedding and social event management.


Female candidates preferred. If keen share your updated resume on hr@branditindia.com