Manager Contract Administration

2 months ago

Pune, India Gera Developments Full time

With over 50 years of expertise, 62 successful projects, and approximately 9 million sq. ft. under development, Gera Developments Pvt Ltd has earned the trust of 10,000+ customers. We are not just builders of premium residential and commercial spaces; we deliver exceptional experiences anchored in our core values of trust, quality, customer-first, and innovation. Guided by our philosophy of ‘Let’s Outdo,’ we strive for excellence, aiming to surpass our customers’ expectations.

Our journey of five decades, marked by unwavering commitment to putting customers first, has expanded our footprint across Pune, Goa, and Bengaluru. We have also ventured into the international market with projects in California and San Francisco, USA, establishing a global presence.

Our Achievements

Gera Developments Pvt Ltd is the only developer to be recognized in the top 10 Mid-size Organizations six times in a row by Great Places to Work. In the year 2023-24, we proudly ranked #9 in Best Mid-size Workplaces in India and #60 in Best Mid-size Workplaces in Asia. We were also honored for Building a Culture of Innovation, and named among the Best Workplaces for Millennials and Best Workplaces for Women, testifying to our outstanding people practices.

Our Culture

How did we achieve this? By cheering for our outdoers. We care about our team and invest in their success. We cultivate a culture of innovation, inclusiveness, high growth, and rewards, inspiring our employees to challenge themselves, become their own competition, and achieve not only their professional goals but also their self-development objectives.

A Career with Us Means:

  • Freedom to Innovate: We encourage you to bring your creative ideas to the table.
  • Risk-Taking and Learning: Embrace risks, learn from failures, and develop new skills.
  • Opportunities for Entrepreneurship: Countless opportunities to showcase the entrepreneur in you.

Who We Are Looking For:

  • Go-Getters: Ambitious individuals who aim high and achieve outstanding results.
  • Innovative Thinkers: Creative minds who find solutions on the go.
  • People of Integrity: Individuals whose greatest asset is their character.
  • Master Jugglers: Professionals who can multitask like pros without dropping a ball.
  • Self-Driven Enthusiasts: Action-oriented individuals who dive deep into plans without waiting for a push.

We are seeking applications for the role of Manager - Contract Administration. Detailed job description mentioned below -

Key Purpose of the Job: The position will be responsible for the overall contractor administration management which will include proper contracting and documentation, performance monitoring of contractors, ensuring compliance with contracts and labour laws, approval of bills , resolution of disputes and claims from contractors and working closely with the execution & billing teams to ensure good relationships with contractors. The position shall act as a chief counsel to management on all contractual matters preventing organization from any unwarranted risk exposure or non-compliance


Contracting:

  • Participate in the final selection process of Contractors with Procurement.
  • Oversee the Contractor Prequalification process as per SOP
  • Understand all the contractual obligations in detail and ensure that the contracting process is comprehensive and well documented.
  • Maintain copies of all contract documents properly to administer the contract
  • Draft /update Contractual clauses as per Work requirements and learning from the past

Contract Administration:

  • Ensure Contractor fulfills all requirements for security deposit etc and financial guarantees before commencing work. Coordinate with Finance to ensure this.
  • Ensure that all required documentation and communication on contractual issues are done in a timely manner and appropriately documented.
  • Review contractor bills after approved by site to ensure that it is in line with the Contract.
  • Keep track on Contractor payments and ensure timely payment
  • Review all claims for extra costs made by contractors and provide feedback To Execution Head on whether it is appropriate.
  • Ensure Labour Compliances from Contractors. Administer process of Compliance Audit through third party consultant. Manage the process of penalties /payment hold or release process .
  • Manage the process of making counter claims if warranted in discussion with Execution and finance.
  • Proactively resolve issues with Contractors to ensure disputes are minimized
  • Ensure closure of contracts on completion and providing required documentation and certificates.
  • Maintain all details of all contractors to enable easy retrieval in future including details of contractor performance evaluation.

Dispute resolution:

  • Handle all matters pertaining to disputes with contractors including coordinating for legal actions
  • Attend all arbitration proceedings in case of disputes
  • Negotiate to arrive at settlements with contractors with the guidance of management.

Reports and MIS:

  • Provide monthly reports on Contract statues and status of any disputes and legal proceedings

Preferred Qualification:

  • Post Graduate Qualification in Construction Management / Bachelors Engineering Degree.
  • At least 8+ years in contract management in construction industry


If you have a passion for 'Outdoing' and embody these qualities, Gera Developments is the place for you Join us in creating a future where excellence is the norm and innovation is a way of life.

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