Officer

4 weeks ago

Delhi Division, India SUN PHARMA Full time

Position:

Sr. Officer

Job Title:

Administration

Job Grade:

G12B

Function:

India Regulatory and Corporate Relations

Sub-function:

Corporate Relations

Function Head Title:

Kalpana Jaswal

AVP Corporate Relations

Location:

Delhi

Job Summary

Manage administrative processes, supervise administrative employees, Vendor / Fleet management, guest house supervision and upkeep, maintenance of all Delhi based locations

Areas of Responsibility

ADMINISTRATION RELATED DUTIES AT VARIOUS LOCATION

CP OFFICE - Office Maintenance and repair works Pantry management Office material purchase in terms of stationary, pantry, sanitary material. Vendors management in respect of AC, Inverter, building and other office upkeep assignments whenever required. Duty allocation to office peons related to office work. Peon attendance and OT reconciliation and salary generation. (At present, there are two office peons) Guest House Guest house maintenance and ensuring proper functioning by keeping close control on caretakers, guards, gardener, Washer man, sweepers. Ensuring timely dry cleaning of curtains bed sheet, bed covers, sofa and chairs. AC AMC and timely servicing Kitchen upkeep and supervision on purchase of food material etc. Staff attendance and salary generation. (At present, there are two staff) Sales Office/Sun Petro Office Office Maintenance and repair works Pantry management Office material purchase in terms of stationary, pantry, sanitary material. Vendors management in respect of AC, Lift, building and other office upkeep assignments whenever required. Duty allocation to office peons related to office work. Peon attendance and OT reconciliation and salary generation. Effective room allocation to our sales teams (43 Nos.) to ensure one meeting per team per week. Ensuring timely dry cleaning of chairs and blinds. Lajpat Nagar Residence Maintenance and repair works Vendors management in respect of AC, Electrical and Water. Westend House House maintenance and ensuring proper functioning by keeping close control on caretakers, guards, gardener, sweepers. Ensuring timely dry cleaning of curtains bed sheet, bed covers, sofa and chairs. AC, Lift, Water pressure pump and generator AMC and timely servicing Kitchen upkeep and supervision on purchase of food material etc. Staff attendance and salary generation. (At present, there are two staff) Various electronic equipment to be timely inspected and also before visit of MD’s family. (equipment like- Phone, Internet, TV, Geyser, AC, Fan, Light, Cross trainer, RO, Washing Machine, Batteries, Microwave, Refrigerator, CCTV, water supply, Gas stove and Gas connection. Ensuring manpower support to our caretaker in times of need. Fleet Management Purchasing of office vehicles Maintenance and timely service of vehicles Ensuring cleaning and hygiene of vehicles. Car/ Driver allocation as per the request received. Ensuring – Fastag recharge, Fuel, drinking water, tissue box and mobile charger etc. Car insurance renewal, PUC, Battery replacement. Reconciliation of Fuel bill, parking bill and ensuring better mileage of vehicles. Drivers attendance and OT reconciliation and salary generation. (At present, there are four office driver) Asset and Local Purchase Regular purchase for office Diwali Gifting purchase Record keeping of inventory/Gift items. Purchase order (PO) creation. Vendor creation / management Price negotiation ensuring timely payment. IT Support

A. Trouble shooting of IT issues.

B. Internet connection, coordination with Mumbai & Gurgaon IT team, Connectivity issue at workstation, WiFi, Printer, Video Conferencing

C. Running regular checks on network and data security.

Travel Estimate

Job Scope

Internal Interactions (within the organization)

Yes

External Interactions (outside the organization)

Yes

Geographical Scope

Financial Accountability (cost/revenue with exclusive authority)

Job Requirements

Educational Qualification

Graduate

Specific Certification

Skills

Vendor Management, People Management, Basic IT support

Experience

5+ years

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