Executive Assistant

4 days ago

Chennai, India Hindustan Coca-Cola Beverages Pvt Ltd Full time

Job Description

Job Title: Executive Assistant

Job Function/ Sub Function: Commercial

Job Objective: Assisting the Manager, In-house and External coordination, Travel and Accommodation arrangements, Cost Management, Support during events, Administrative assistance to the Manager.

Job Responsibilities

Manage schedule for executive managers.Prepare financial statements, database, spreadsheets, and memos.Make invoice reports, letters, and presentation of software.Analyze the memos, letter, and data before submission and then distribute them accordingly.Receive visitors who have an appointment with managers.Prepare, sort and dispatch correspondence via email and fax.Retrieve documents, corporate records, and information and prepare responses of routine inquiries.Schedule travel plans of senior level officers.Answer and manage incoming callsConduct research, analyse and collect data to prepare reports and documentsDesign and maintain databases.Liaise with internal staff at all levelsreview operating practices and implement improvements where necessaryrecord, transcribe and distribute minutes of meetingsActing as representatives in meetings, conferences, and seminars.Arrange seminars, conferences, and client meetings.Deal with clients and carry out successful business.Required basic understanding of sales.Need to have experience in making business presentationUnderstanding of Analytics is required

Percentage of time spent is based on the working style and the priorities.

-

Position Reports to:

Administrative Reporting: ZVP

Functional Reporting: ZVP

Key Customers:

Internal Customers: Other Departments. This role requires coordination with everyone in the organization at all levels.

External Customers: They are external bodies, government bodies, vendors, other organizations, etc. This completely depends on the industry and department the Executive Assistant is working for.

Job Requirement

Minimum Education: Bachelors' Degree

Proficient Computer Skills and knowledge of MS Office

Minimum Work Experience: At least 3 years of experience providing support at a senior level.

Functional Competencies:

InitiativeConfidentialityTeam MemberAdaptabilityOrganization and Planning Skills, Communication SkillsInformation gathering and Monitoring SkillsProblem Analysis and Problem Solving SkillsJudgement and decision-making ability Attention to detail and accuracy

IT Knowledge: Fully conversant in Microsoft Office software.

Travel: Depending upon the job requirement and the Manager

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