Executive Assistant

6 days ago

chennai, India DCKAP Full time
Chennai, India Experience: 2-5 Years Openings: 01 Location: India, Chennai Role: Executive Assistant Job Code: DCKAP/Executive Assistant

DCKAP is on a mission to create better opportunities and empower the growth of people across the globe and be a front runner of Technological Innovation while at it. We are the people behind DCKAP Integrator, QA Touch, and Klizer and are looking for Innovative, Inspired People to join our team and fuel our Vision.

We’re seeking an Executive Assistant to support our Leaders in their mission to provide top-notch products and services to businesses worldwide. In this role, you’ll be responsible for efficiently managing and organizing their schedules and meetings, among other tasks.

We work closely with multi-functional product teams to improve our products, services, and our customer experience.

Role

Acting as the Primary Point of Contact: Serve as a central liaison between employees, clients, and external partners. Efficient Information Management: Managing information flow is crucial for smooth operations. You will be responsible for handling information in a timely and accurate manner, ensuring that key stakeholders have access to relevant data when needed. Calendar Management and Meeting Coordination: Managing executives’ calendars and scheduling meetings are integral aspects of this role. Your ability to organize schedules and coordinate meetings efficiently will contribute to optimized workflow and productivity. Travel and Accommodation Arrangements: Making travel arrangements and accommodations for executives is another essential responsibility. Your attention to detail and proactive approach will ensure smooth travel experiences for our team. Expense Tracking and Reporting: Tracking daily expenses and preparing periodic reports are critical for financial management. You will be responsible for accurately recording expenses and generating weekly, monthly, or quarterly reports as needed. Supervision of Clerical Staff: As an Executive Assistant, you will oversee the performance of other clerical staff, providing guidance and support to ensure that administrative tasks are completed effectively and efficiently. Formatting Communication: Formatting information for internal and external communication is essential for maintaining professionalism and clarity. You will be responsible for creating and formatting memos, emails, presentations, and reports as required. Meeting Documentation: Taking minutes during meetings is crucial for documenting decisions, action items, and key discussions. Your attention to detail and note-taking skills will ensure accurate meeting records. Phone Call Screening and Correspondence Distribution: Screening and directing phone calls, as well as distributing correspondence, are integral aspects of managing communication flow within the organization. Office Filing System Organization: Organizing and maintaining the office filing system is essential for efficient document management. You will be responsible for ensuring that files are organized and easily accessible when needed.

You Are A Good Fit For This Role, If You:

2-5 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role, demonstrating your ability to handle diverse responsibilities effectively. Excellent knowledge of Google Workplace applications, enabling you to leverage technology for enhanced productivity and collaboration. Outstanding organizational and time management skills, allowing you to manage multiple tasks and priorities efficiently. Familiarity with typical office gadgets and applications, ensuring your readiness to handle various administrative tasks. Excellent verbal and written communication skills, enabling you to communicate effectively with stakeholders at all levels. Discretion and confidentiality, as you will often handle sensitive information requiring utmost confidentiality. Ability to complete a high volume of tasks and projects with little or no guidance, demonstrating your autonomy and initiative.

In summary, as an Executive Assistant, you will play a critical role in supporting our leaders and ensuring the smooth functioning of our organization. Your exceptional organizational skills, attention to detail, and ability to multitask will contribute significantly to our success.

If you are ready to take on this challenging yet rewarding role and meet the qualifications outlined above, we encourage you to apply and become an integral part of our team.

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