Administration Manager

3 weeks ago

Mumbai, India Roquette Frères S.A. Full time

Roquette is a family-owned global leader in plant-based ingredients, a pioneer of plant proteins and a leading provider of pharmaceutical excipients.

What makes us proud?

Using plant-based resources, we collaborate with our customers and partners to imagine and offer ingredients to better feed people and treat patients.

Each of our ingredients responds to unique and essential needs, and they enable healthier lifestyles.

Position Purpose:

The Administration Manager, Mumbai is responsible for leading and managing the overall Administration function for the Head Office of Roquette in Mumbai. This position will provide leadership to the Administration staff and ensure the department's goals are aligned with overall corporate objectives. The position reports to the India Compensation and Benefits Manager based in Mumbai.

Key Accountabilities:

Provide planning and leadership to the Administration department by ensuring appropriate structures, systems, competencies, and values are developed. Manage the entire gamut of Administration, Housekeeping, Facility Management, Vendor Management, Travel Management, Event Management, and Infrastructure Management. Act as the primary liaison with the government and other local bodies, embassies, and consulates/vendors. Monitor the overall functioning of processes, identify improvement areas, and implement adequate measures to maximize stakeholder satisfaction level. Authorize all vendor invoices for payments and manage vendor relationships for housekeeping, cafeteria, transportation, courier, cab, printing, and stationary. Manage complete infrastructure and tasks, including developing and implementing procedures, controlling systems for maintaining quality standards. Support the Leadership Team on various administrative tasks and events. Managing Cell Phone Closed User Groups (CUGs) Record Management and Retrieval – on premises and off premises Visitors Management and maintaining meeting and conference rooms in good condition in office premises Ensuring seamless logistics for foreign visitors and senior leadership, including arrangements for accommodation, local transport, and restaurant bookings. Relocation assistance to new joiners / internal movements Administrative support to learning events, employee engagement events etc

Key Competencies Requirements:

Strong communication, interpersonal, and leadership skills with an influencing personality. Compliances and legal knowledge to manage the Administration function. Good MS-Office (Word, Excel, PowerPoint) skills for better data representation, analysis, and reporting. Team management skills. Travel coordination for local/domestic/international travel. ERP/Attendance/Leave etc. tool knowledge and skills.

Qualifications/Requirements:

Bachelor's Degree (Must), Specialization/Master's in Administration (preferred). 8 to 10 years of quality experience in managing the entire gamut of Administration, Facility Management, Technical Services/Maintenance in large MNCs, or professionally managed Indian business houses/conglomerates, at the corporate level, managing overall administration and large-sized facilities for a multi-unit and multi-location set-up. Should have led a fairly decent-sized team and managed multiple service providers/vendors. Experience in a medium to high-volume manufacturing environment working on food/specialty chemicals/pharma-related segments will be preferred. Knowledge of legal requirements to manage the Administration function. Strong MS-Office skills for better data representation, analysis, and reporting.

Business Trips (Percentage): Low.

If you identify yourself in this position, please apply by uploading your resume and let's start the journey together

Roquette is proud to be a global company where you can find personal and professional growth through multiple diverse experiences.

Roquette believes Diversity, Equity and Inclusion must be woven into everything we do, from the products we make, through the relationships we build with our partners, and most importantly within the teams we create and how we interact together.

As we continue to grow, Roquette understands that to be successful we must always be inclusive in our approach, by creating a workforce that represents the world we live in, and the communities and customers we serve.

To find out more about our products, values and sustainable development ambitions visit us at and at

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