Senior Purchase Executive
4 days ago
Designation: Senior Purchase Executive
Department: Purchase
Experience: 4 to 6 year
Reporting to (Position): General Manager
PURPOSE REQUIRED KNOWLEDGE AND TECHNICAL / FUCNTIONAL SKILLS:
Negotiation
Vendor Management
Basic knowledge of Microsoft Office - Word, Excel
Basic knowledge of ERP software
Basic knowledge of Purchase processes and procedures
Basic knowledge of Vendor Management
Basic knowledge of Documents required in import
Basic knowledge of GST
On-the-Job training about the materials and machinery used
On-the-Job training about the components required in the manufacturing of products
REQUIRED BEHAVIOURAL SKILLS:
Communication
Decision-making
Problem-solving
Planning and Organising
Negotiation skills
Attention to detail
Analytical thinking
Active listening
Leadership skills
Co-ordination
PRIMARY AND MANDATORY TASKS:
A. Vendor Management
Responsible to source, negotiate and purchase materials from both local and oversea vendors.
Communicate with vendors of materials, equipment or supplies to determine product availability and terms of sales
Build, maintain and manage supplier relationships and ensure good communications
Respond to supplier inquiries about order status, changes, or cancellations
Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
Renew annual contracts with suppliers
Ensure timely payment to suppliers
Dealing with GST issues with suppliers
B. Procurement Operations
Prepare purchase orders and send copies to suppliers and to departments originating requests
Develop and implement purchasing and contract management instructions, policies, and procedures
Negotiate contracts, improved prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
Control purchasing department budgets
Conduct a comparative analysis on supplier prices
Analyse market and delivery systems to assess present and future material availability and conduct a comparative analysis on supplier prices
Evaluate vendors quotation to ensure that they are in line with the technical andcommercial specifications required for the project
In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules
Approval of purchase orders and pay bills
Procuring items for employees and internal use
Create debit note and service invoice
Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
SECONDARY AND SUPPORTING TASKS:
A. Supervising and Training
Proofreading and approval of annexures
Conduct and attend meetings as necessary
Train and supervise subordinates and other staff
B. Co-ordinating with Other Departments
Update the concerned departments on issues or concerns regarding delivery of raw materials which would delay the organisation from meeting customer demands
Coordinate with the Stores department to monitor in-house inventory movement
C. Documentation and Report
Maintain records of goods ordered and received
Prepare, maintain, and review purchasing files, reports and price lists
Fill up the required details in the Form A (Under AIFTA) related to export
Form-A consumption return (file, report) Supplier balance confirmation (report, action)
Supplier Vat document
Making Internal Reports
D. Additional Responsibilities
Planning indoor and outdoor activities
Maintenance of Xerox machine and Battery
Arranging Fire extinguishers demo and training sessions
Handling employee insurance
Arranging crane when required
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