Associate Project Manager
4 months ago
ABOUT THE ROLE
As the Finance & Operations Associate, Indonesia at Purpose, you will manage and coordinate financial, administrative and operational aspects for our Indonesian team to ensure the successful delivery of projects with our clients/partners. Working jointly with the locals Project Manager and Project Lead(s) - with oversight from our Financial Director in India - you will be responsible for managing the day-to-day financial operations of our projects and operational matters for the team.
We are open to candidates based anywhere within Indonesia, with a preference for Jakarta and Jogjakarta. This role requires fluency in Bahasa Indonesia and English.
This is a Full Time Freelance/Contract role for a duration of 1 year, with a strong possibility of conversion. This is a rolling recruitment which means that the job will stay open until we find the right candidate, but encourage you to apply as soon as possible.
RESPONSIBILITIES
Vendor Contracts Support:
Review, processing and tracking of all Scopes of Work in Indonesia Managing vendorsPayments (Vendor/Contractor/staff reimbursement):
Review of invoices and working with global Finance team for processing Liaison with Project Manager and Project Leads for approvals on contractor payments Review of all logistics for processing reimbursements Coordination with vendors on all matters related to invoicing Updating of payment tracker and monthly forecasting sheet Creating expense/advance reportsTravel & IT Support:
Supporting on all travel related payments Point of contact for coordination with the Global IT teamClient Invoice & Agreements:
Raise and draft the client invoices in coordination with respective Project Manager as per signed agreements Reviewing of client invoices Providing support to Project Manager during the agreement signing phase, and support on providing required documents to clients as per their requirements.Management of Credit Card Payments:
Supporting payments to Online and Social Media Platforms for Digital Campaigns Supporting payments to FB/ Twitter and Google ads account as per project requirements Coordinating with staff members for making payments using Credit cardsAdministration
Note taking during meetings and compiling summaries Sending invitations for events and project activities Other general administrative tasksABOUT YOU
We think you will be a successful candidate if you have:
Experience in finance and office administrative support, executive assistant or a similar role Excellent organisation, communication and time management skills High degree of accuracy and attention to detail Proactive attitude and problem-solving spirit Familiarity with accounting principles Excellent computer literacy Proficient with the use of spreadsheets Excellent people management skillsWe think you will be an exceptional candidate if you have:
Experience in a digital agency environment A personal commitment and interest in social impactPurpose takes on some of the biggest challenges in the world, which affect people of different identities and backgrounds in different ways. We are stronger and most effective with a diverse team leading the charge and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. As an equal opportunity employer, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, orientation and beliefs.
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