Talent Acquisition Operations

2 weeks ago

Bengaluru, India Flywire Full time

Who we are: 

Flywire is a global payments enablement and software company, founded a decade ago to solve high-stakes, high-value payments in education, using modern technology.

Today, we’ve digitized payments for more than 3,000 global clients across education, healthcare, travel & B2B, covering more than 240 countries and territories and supporting over 140 currencies. And, we’re just getting started

With over 950+ global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.

As a Talent Acquisition Operations & Coordination Specialist supporting the AMS region, covering Canada, the US, and LATAM, you will work from Bangalore, aligning with US Eastern Time Zone business hours.

This role is key in creating a smooth and efficient recruitment process for candidates and internal teams. You’ll apply your expertise in candidate coordination, compliance, and contractor management while utilizing advanced recruiting tools and platforms. Working closely with recruiters and hiring managers, you will help Flywire continue its commitment to attracting top talent worldwide.

Key Responsibilities:

Candidate Coordination - Utilize the scheduling tool GoodTime to manage interviews across various time zones, ensuring a seamless and positive candidate experience. Facilitate efficient communication to uphold Flywire’s high standards in candidate engagement.

Talent Sourcing Support - Collaborate with recruiters to assist in candidate sourcing via LinkedIn, providing outreach and building a strong pipeline for current and future hiring needs.

Contractor Management - Manage the entire contractor lifecycle, from onboarding through renewals and offboarding, ensuring alignment with Flywire’s policies and compliance requirements.

Talent Compliance and Requisition Management - Oversee requisition triage and compliance, ensuring accurate and compliant requisitions. Conduct audits and regularly update job descriptions to reflect regulatory standards and organizational policies.

Background Check Coordination - Coordinate pre-boarding background checks through Orange Tree, working with vendors to guarantee timely, thorough processing for new hires.

Regional Referral Program Administration - Promote and manage Flywire’s regional referral program, encouraging employee participation, tracking effectiveness, and identifying areas for program enhancement.

Who You Are:

Key Requirements:

Bachelor’s degree or equivalent experience.

5+ years in talent acquisition coordination or operations, ideally in a dynamic, fast-paced environment.

Expertise with ATS platforms (SmartRecruiters preferred) and scheduling tools like GoodTime.

Proficiency in LinkedIn for talent sourcing and candidate engagement.

Strong background in contractor management, requisition compliance, and background check coordination.

Excellent organizational skills and attention to detail, with the ability to handle confidential information with discretion.

Strong communication and collaboration skills for effective interaction with internal teams and external vendors.

Proficiency in Google Sheets, Slides, and Slack for data reporting, visualization, and team communication.

Technical Proficiency:

SmartRecruiters (ATS): Job postings, candidate tracking, requisition management.

GoodTime: Interview scheduling and candidate experience coordination.

LinkedIn: Talent sourcing and candidate engagement.

Orange Tree: Background check management during pre-onboarding.

Google Sheets & Slides: Data reporting and presentations.

Slack: Team communication and collaboration.

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