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Executive Assistant I-Real World Analytics

4 months ago

Hyderabad, India Bristol Myers Squibb Full time

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

BMS Hyderabad is an integrated global hub where our work is focused on helping patients prevail over serious diseases by building sustainable and innovative solutions. This important science, technology, and innovation center will support a range of technology and drug development activities that will help us usher in the next wave of innovation.

Position: Executive Associate – Global Drug Development IT Hyderabad

Location : Hyderabad, India

Position Summary

We are seeking a highly organized and proactive individual to provide comprehensive support to our Global Drug Development IT team in Hyderabad. This role will support the Director, Drug Development IT India Lead at BMS HYD. The successful candidate will have experience working in a matrix organization, possess intermediate technical abilities with office tools, and be adept at supporting senior leaders and large teams. Proficiency in Ariba, SAP Concur, MS Teams, SharePoint, and the MS Office Suite is essential. The ideal candidate will have a minimum of 8-10 years of experience supporting senior leaders in a fast-paced global matrix organization and be familiar with calendaring across multiple time zones. 

If you want an exciting and rewarding career that is meaningful, consider joining our diverse team

Key Responsibilities

Provide high-level administrative support to the Global Drug Development IT team, including senior leaders and large teams. Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones. Arrange travel itineraries, including flights, accommodations, and transportation, ensuring cost-effectiveness and adherence to company policies. Prepare and edit correspondence, presentations, reports, and other documents using MS Office Suite. Coordinates both individual and departmental meetings, off-site activities and meetings with vendors/suppliers; provides support for meetings by assuring technical requirements are met and providing meeting summaries upon request. Maintain and update various databases, spreadsheets, and shared documents. Assist in the preparation and coordination of team meetings, conferences, and events. Coordinate and track departmental expenses, including processing invoices and managing budgets. Serve as a point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information. Collaborate with cross-functional teams autonomously and departments to ensure seamless communication and coordination. Support the onboarding process for new team members, including arranging equipment, access, and training. Maintain confidentiality and handle sensitive information with discretion.

Qualifications & Experience

College degree in any discipline. Bachelor's degree or equivalent experience preferred. Minimum of 2+ years of experience supporting senior leaders in a global matrix organization. Strong proficiency in office tools, including Ariba, SAP Concur, MS Teams, SharePoint, and the MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Exceptional attention to detail and accuracy in all work. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Ability to handle multiple tasks simultaneously and adapt to changing priorities. Proactive and self-motivated, with a strong sense of ownership and accountability. Ability to maintain confidentiality and handle sensitive information with discretion. Proven track record of collaboration with other executive associates in order to ensure business needs/goals are met.

Proven track record of collaboration with other executive associates in order to ensure business needs/goals are met.
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