Project Administrator

1 month ago


Mumbai, India Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our . 

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

This is a mixed-use development including a commercial building, service apartment, and club in Mumbai.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

Safety first - Going home safe and well

Client focus - Deliver on our promise

Integrity - Always do the right thing

Create opportunity - for our people to excel.

Works with the office manager to ensure smooth and efficient running of the office, whilst carrying out a range of administrative tasks for the project team/s.

You’ll be responsible for:

Provides informal guidance to more junior roles.

Supports diary management for project director/project manager alongside office manager

Ensures team members are aware of administration processes.

Assist with set up project office, for example arrange IT equipment and office furniture.

Creates and maintains electronic and hard copy filing systems.

Ensures staff have complete and regularly update their ‘Infomace’ staff home page.

Arranges the set-up project email addresses and Outlook mailboxes for the project, performing regular filing of project Inbox emails.

Processes all incoming correspondence and produce all outgoing correspondence and records in accordance with the Mace way.

Archives all project documentation and retain complete records for hand over to client upon project completion.

Places orders from Mace suppliers.

Assists in the booking of meeting rooms for all meetings arranging refreshments/lunches for client/external meetings.

Maintains a log of Mace training records and arrange tests/training when required.

Manages petty cash and reconciliations for accounts department and recovery.

Provides administrative support, typing letters, minutes reports etc. as necessary.

Updates project directory as and when required, issue via email and upload to conject, distributing to project team.

Co-ordinate site visits for both client and project teams.

Manage site meeting room diary. 

Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

Bachelor’s degree in a relevant field.

Experience for a project of a similar nature.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

#LI-Onsite



  • Mumbai, Maharashtra, India NTT DATA Full time

    About the RoleNTT DATA is seeking a projects administrator to provide support to our project management team. The ideal candidate will have a solid understanding of project administration and coordination experience preferably within a technology services environment.Key Responsibilities:Provides project administrative support to project teams, including...


  • Mumbai, Maharashtra, India RC Project Consultancy (RCPC) Full time

    Job Description:At RC Project Consultancy (RCPC), we seek a skilled Project Billing Specialist to oversee site billing and administration activities.Key Responsibilities:Verify site billing and escalate issues to the Construction Head/Project Head.Estimate quantities and take off for monthly progress.Process bills on time and pursue payments with the...

  • Project Administrator

    5 months ago


    Mumbai, India Meera Cleanfuels Limited Full time

    Creating project cases, assigning tasks for completion, managing technical project staff calendars and trackers. - Creation of project documentation as required. - Creating project cases, assigning tasks for completion, managing technical project staff calendars and trackers. - Creation of project documentation as required. - Liaising with engineers, as and...

  • Project Administrator

    1 month ago


    Mumbai, Maharashtra, India Mace Full time

    At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site. Within our consult business we harness our unique combination of...


  • Mumbai, Maharashtra, India Mace Full time

    Mace is redefining the boundaries of ambition. Our purpose is to create places that are responsible and bring transformative impact to our people, communities, and societies.This role will work collaboratively with the office manager to ensure a smooth and efficient running of the office, while carrying out a range of administrative tasks for the project...

  • Project Administrator

    2 weeks ago


    Mumbai/Navi Mumbai/Pune, India ProPMO Services Private Limited Full time

    At ProPMO Services Private Limited, we are looking for a diligent Project Coordinator to join our team. The ideal candidate will have excellent time management and communication skills, as they will collaborate with clients and internal teams to deliver results on deadlines.The Project Coordinator will work closely with our Project Manager to prepare...

  • Project Administrator

    5 months ago


    Mumbai, Maharashtra, India Jobs for Humanity Full time

    **Company Description** Jobs for Humanity is collaborating with FIS Global to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: FIS Global **Job Description** Position Type**: Full time **Type Of Hire**: Experienced (relevant combo of work and education) **Education Desired**: Bachelor's...

  • Project Administrator

    5 months ago


    Mumbai, Maharashtra, India FIS Global Full time

    **Position Type**: Full time **Type Of Hire**: Experienced (relevant combo of work and education) **Education Desired**: Bachelor's Degree **Travel Percentage**: 0% GENERAL DUTIES & RESPONSIBILITIES - Knowledge of project management standards, processes, procedures and guidelines - Knowledge of the industry project management best practices, e.g., Project...


  • Navi Mumbai, Maharashtra, India Lloyds Register Full time

    About the RoleWe are seeking a skilled Project Support Administrator to join our team at Lloyd's Register. As a Project Support Administrator, you will play a vital role in ensuring the successful completion of projects by coordinating administrative tasks, managing project budgets, and providing excellent stakeholder support.Key ResponsibilitiesCoordinate...


  • Navi Mumbai, India Lloyd's Register Full time

    What we’re looking for We are seeking a Project Support Administrator to manage the administrative aspects of project management, ensuring effective coordination and successful completion of simple projects. The ideal candidate will be responsible for coordinating the activities of responsible parties for these projects, ensuring that they are...


  • Mumbai, India Simson Pharma Limited Full time

    **The Position / About The Job** In this job the Project Coordinator would be responsible for: **Key Tasks And Responsibilities** - Ensure smooth operations & good liasoning amongst internal customers regarding infrastructure maintenance and upkeep as needed. - Coordinate for work orders, work certification and payments. - To ensure the legal compliance of...

  • Project Coordinator

    1 week ago


    Mumbai, Maharashtra, India NTT DATA Full time

    Job HighlightsProject Coordinator RoleNTT DATA is seeking a highly skilled Project Coordinator to support the delivery of simple and complex projects and programs. The ideal candidate will have excellent communication, reporting, and coordination skills and be able to work effectively in a team environment. This is an excellent opportunity for a...


  • Navi Mumbai, India Lloyds Register Full time

    Job ID:40132    Project Support AdministratorLocation: Mumbai  What we’re looking for We are seeking a Project Support Administrator to manage the administrative aspects of project management, ensuring effective coordination and successful completion of simple projects. The ideal candidate will be responsible for coordinating the activities of...


  • Mumbai, Maharashtra, India Trooli Full time

    About Us:Trooli is seeking a Project Support Administrator to join our Build Support team. As a key member of our team, you will be responsible for ensuring the successful delivery of installations to our customers.The Role:Project Planning: Coordinate and evaluate permit and process activities.Permit Notification: Raise notice/permit to local authorities...

  • Project Implementation

    5 months ago


    Mumbai, Maharashtra, India Indicia Worldwide Full time

    **About us** Indicia Worldwide is an insight and technology-led communications agency with global production expertise. **Why we exist**: we create new value At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance...


  • Mumbai, Maharashtra, India Drip Project by Metaman Full time

    Accounting and Administrative RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Accounting and Administrative Coordinator at Drip Project by Metaman.Key Responsibilities:Manage accounts payable and receivable processes, including invoice processing and payment collection.Prepare and maintain accurate financial...

  • Project Coordinator

    4 weeks ago


    Mumbai, Maharashtra, India Mace Full time

    About the RoleMace is seeking a highly organized and detail-oriented Project Administrator to support the smooth operation of our project office. As a key member of the project team, you will be responsible for providing administrative support, ensuring efficient communication, and maintaining accurate records.Key ResponsibilitiesProvide administrative...

  • Administration

    5 months ago


    Mumbai, India SKS Enterpprise Full time

    Position Name: Administrator Location: Thane, Mumbai Experience Range - 4-8 years Preferred Requirements: - Know all kinds of office management & administration - Should have experience of the management of facilities and capital revenue budgets. - Solid experience in Facility Management within a professional environment - The ability to communicate...

  • Electrical Engineer

    4 weeks ago


    Mumbai, Maharashtra, India Integrated Project Services Full time

    Job Title: Electrical EngineerIntegrated Project Services (IPS) is seeking a skilled Electrical Engineer to join our team. As an Electrical Engineer, you will play a crucial role in planning and designing projects within our Design Department.Responsibilities:Perform specific tasks on project teams related to engineering design, including lighting...

  • Electrical Engineer I

    4 weeks ago


    Mumbai, Maharashtra, India Integrated Project Services Full time

    Job Title: Electrical Engineer IIntegrated Project Services (IPS) is seeking a skilled Electrical Engineer I to join our team. As an Electrical Engineer I, you will play a key role in planning and designing projects within our Design Department.Responsibilities:Perform specific tasks on project teams related to engineering design, including lighting...