Executive Assistant, Global Ad Sales

2 weeks ago

Bengaluru, India ADCI - Karnataka Full time
Amazon Ads is looking for an Executive Assistant to support 2-3 Directors on the Global Ad Sales team. In addition to being an important partner to their executives, this role will also serve as part of a close-knit EA team supporting the broader Ad Sales organization of 5000+ employees worldwide.

We are seeking a driven, bright, and motivated individual with a history of high performance to support our growing organization. This exciting role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift. This is a hybrid role requiring a minimum of 3 days a week in-office.

Key job responsibilities
- Complex calendar management and coordination of high-level internal and external meetings
- Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
- Managing large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. global team meetings, management courses, team building activities, etc.)
- Planning space for the team and facilitating office moves
- Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Identifying internal and external approaches to solve problems in a creative way

We are open to hiring candidates to work out of one of the following locations:

Bengaluru, KA, IND

BASIC QUALIFICATIONS

- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

PREFERRED QUALIFICATIONS

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Superior attention to detail and ability to meet tight deadlines
- Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
- Exceptional written and verbal communication skills

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