Senior Officer

7 months ago

Mumbai, India CEAT Full time

JOB PROFILE OF SITE COMMERCIAL MANAGER

At the time of Starting up of the Project work : Help PM in setting up of Office establishment and stores, arranging for communication facilities for the establishment. Coordinate for registration with various Government Authorities such as Labour Department, Sale tax Dept etc. Coordinate with HO and local branch for opening of company Current account in the bank nominated by HO. Assisting Project Manager in preparation of CPDC for sub contractor’s rates and finalizing the work orders for sub- contractors. Assisting Project Manager in finalizing Annual Budget for the project  During the execution of the Project Work: Follow up with HO for the requirement of Bank guarantees/Insurance policies required for the project. Ensure compliance to statutory obligations required under various prevailing Government laws. Obtaining offers from manufacturers for Cement etc and arrangement for procurement of Cement for the Project with the coordination of HQ. Coordinate with Stores officer for monitoring the receipt of materials and inventory and proper maintenance of store accounting /Reporting of shortages of material receipt and arranging for replenishment from the vendor. Coordinate with Insurance surveyor for processing of claims for theft of materials. Adopting strict cost control methods to ensure project margin. BILLING : Follow up with Billing engineer for Billing for the work carried out under Progress payment Follow up with Client for processing of bills and release of payment . ACCOUNTING : Verification of various bills including Sub contractors’ bills. Verification of suppliers bills for receipt of materials. Accounting of Sub contractor’s bills/Vendors bills etc and other expenses incurred for the project under ERP and forwarding the required accounting data to HO on daily basis. Manage and updation of cash balances and cash book on daily basis and updation of entries in the system. Compliance to Internal Audit department requirements

(In case its not possible to provide ERP system at the site, the person shall check and verify the bill attach a verification sheet on it with relevant accounting entries and necessary comments, sign it and send to HO for entry in the system by HO team).

Reports /Returns/Data

Ensure preparation and forwarding the required monthly reports to HO:

MIS and Stock statement (in coordination with Stores in-charge) Collection Target Fund requirement Statutory compliance report Man power report Monthly attendance report TDS statement Sales and Purchase Register for Sale tax returns PF deduction statement

Quarterly /Half yearly and Annual Returns as per the requirement of Accounts /Finance Department.

Apart from the above time related reports/data/returns, Management may require various other data related to the project time to time for MCM/Annual conference etc. and ensure for furnishing such data.

Close interaction with other departments at HQ:

Commercial Dept,

Account /Finance Department

HR department

Procurement

Taxation Dept.

 During Closure of the project : Ensuring the retrieving of all the Bank guarantees /refund of Security Deposit submitted/deposited for the project from the Client Followup with billing engineer and PM for Final billing for the Project work and release of payment Follow up and coordinate in Identification of surplus materials /un usable assets and proper planning of diversion/write off /disposal. Ensuring for refund all security deposit with various Government authority related to the project. Closure of Project office /Depot after completion of work.

Qualifications and Experience Required:

Sr. Officer level: B. Com, with 6-10 years of experience

For AM/ Mgr. level: Qualified CA/ICWA with 4-6 years or / Semi Qualified CA/ICWA/ M. Com with 8-12 years of experience.

Experience in Site Accounting and Project Commercial. Able to interact with client and local authorities. Should be from EPC/ Construction industries and must have worked at Project Site. Good knowledge of Excel, Word, and working experience of ERP.

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