Executive Assistant to Managing Director

2 weeks ago

Mumbai, India Fashion TV India Full time
JobOverview:The ExecutiveAssistant to the Managing Director plays a crucial role inproviding highlevel administrative support and ensuring theefficient operation of the executive office. This position requiresa proactive and organized individual capable of handling a widerange of responsibilities including managing schedules coordinatingmeetings handling confidential information and facilitatingcommunication within theorganization.KeyResponsibilities:
  1. CalendarManagement:
  • Effectivelymanage the Managing Directors schedule including scheduling andcoordinating meetings appointments and travelarrangements.
  • Prioritize and anticipate the MDscommitments ensuring efficient use oftime.
  1. CommunicationLiaison:
  • Actas a primary point of contact for internal and externalstakeholders screening and managing communications on behalf of theManaging Director.
  • Draft and preparecorrespondence reports and presentations for the ManagingDirector.
  1. MeetingCoordination:
  • Coordinateand organize meetings conferences and events ensuring alllogistical aspects are handledseamlessly.
  • Prepare meeting agendas attendmeetings and take accurate minutes asrequired.
  1. InformationManagement:
  • Manageand maintain confidential information with discretion andconfidentiality.
  • Organize and update documentsfiles and databases relevant to the executiveoffice.
  1. TravelArrangements:
  • Arrangecomplex and detailed travel itineraries including flightsaccommodations and transportation ensuring a smooth travelexperience for the ManagingDirector.
  1. AdministrativeSupport:
  • Providegeneral administrative support to the executive office includingdocument preparation expense tracking and other adhoctasks.
  • Handle incoming requests prioritizeissues and follow through on tasks to ensure timelyresolution.
  1. ProjectAssistance:
  • Assistin special projects or initiatives collaborating with variousdepartments as needed.
  • Conduct research andcompile data to support decisionmakingprocesses.
Qualificationsand Skills:
  • Bachelorsdegree in Business Administration Management or a related fieldpreferred.
  • Proven experience as an ExecutiveAssistant or in a similar role supporting Clevelexecutives.
  • Excellent organizational andtimemanagement skills.
  • Strong written andverbal communication skills.
  • Proficient inoffice productivity tools (Microsoft Office GoogleWorkspace).
  • Discretion and confidentiality inhandling sensitive information.
  • Ability tomultitask and prioritize effectively in a fastpacedenvironment.
  • Exceptional attention to detailand problemsolvingskills.
PersonalAttributes:
  • Professionalismand poise in representing the executiveoffice.
  • Proactive and forwardthinking with theability to anticipate needs.
  • Stronginterpersonal skills and the ability to build relationships acrossall levels of the organization.
  • Flexibility andadaptability to handle changingpriorities.

office,management,travel,communication,confidentiality,administrative,organization

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