HR Administrator

2 months ago

Ahmedabad, India Nextgen Clearing Full time

As an HR Administrator at Nextgen Clearing, you will play a pivotal role in supporting the HR team and ensuring the smooth functioning of various HR processes and activities. You will be responsible for maintaining accurate employee records, assisting in recruitment and onboarding processes, coordinating trainings and employee development programs, and providing general administrative support to the HR department.

Key Responsibilities:

Paperwork Management: 

    • Maintain and organize all office-related paperwork, documents, and records. 
    • Implement efficient filing systems to ensure easy retrieval of information. 
    • Assist in the creation and management of reports, presentations, and other documentation as needed. 

Office Inventory: 

    • Monitor and manage office supplies, ensuring an adequate stock at all times. 
    • Coordinate with vendors to procure office equipment and supplies. 
    • Conduct regular inventory audits and update records accordingly. 

Office Infrastructure: 

    • Oversee the maintenance and functionality of office equipment and infrastructure. 
    • Coordinate repairs and servicing of office equipment with relevant vendors. 
    • Collaborate with IT support to address technical issues related to office equipment. 

Office Security: 

    • Implement and maintain security protocols to ensure the safety of office premises. 
    • Monitor and manage access control systems, surveillance cameras, and other security measures. 
    • Conduct periodic security assessments and recommend improvements as necessary. 

Parking Management: 

    • Coordinate and manage office parking facilities. 
    • Ensure the availability of parking spaces for employees and visitors. 
    • Address parking-related issues and enforce parking policies. 

Pantry Management: 

    • Supervise the stocking and organization of the office pantry. 
    • Collaborate with vendors to ensure a variety of quality snacks and beverages are available. 
    • Monitor pantry supplies and reorder items as needed. 

Building Safety Management: 

    • Oversee and implement safety protocols for the entire office building. 
    • Conduct regular safety drills and ensure compliance with building safety codes. 
    • Collaborate with building management to address safety concerns.  

First Aid: 

    • Manage the first aid and emergency response procedures. 
    • Ensure first aid kits are well-stocked and accessible. 
    • Provide basic first aid training to designated employees. 

Requirements

    • Bachelor's degree in Business Administration, Management, or a related field. 
    • Proven 5 years experience in office management or administrative roles. 
    • Strong organizational and multitasking abilities. 
    • Excellent communication and interpersonal skills. 
    • Familiarity with relevant software and tools for document management and inventory tracking. 
    • Knowledge of office security protocols and compliance standards 

Benefits

  • Health Insurance
  • Provident Fund, Gratuity
  • Employee engagement activities.
  • Wellness program for employees (Gym membership)

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