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Asst. Company Secretary

2 months ago

New Delhi, India Relaxo Full time

Position Title: Asst Company Secretary

Department:

Secretarial

Work Location:

DELHI

Grade:

Officer

Travel Required:

10%

Reporting to:

Administrative:

Company Secretary

Reported by:

Functional:

Company Secretary

Minimum Job Requirements

Educational Qualification:

CS

Experience:

1– 3 years

Any additional requirement:

Purpose of the Position (Job Summary)

The position is responsible for assisting in conducting Committee, Board & Annual General Meetings, documenting minutes, dividend payments to shareholders, ESOP allotment, filing forms & returns, etc.

Key Roles and Responsibilities

Financial

  • Assist in preparation of agenda & minutes of Board & committee meeting
  • Support manager in dividend payments to shareholders
  • Drive ESOP allotment as per timelines

Customer Oriented

  • Work towards reducing number of observations by statutory/ internal auditors related to Finance

People Oriented

  • Facilitate audits

Internal Business Process

  • Ensure compliance to Companies Act
  • Ensure adherence to SEBI guidelines
  • Prepare documentation & logistics for AGM
  • Support in filing of forms and returns with ROC & stock exchanges
  • Oversee printing of annual reports
  • Coordination with NSDL / CDSL/ Registrar/ NSE & BSE for ESOP Listing, Compliances, Reports, etc.
  • Maintain registers & records

Competencies

Technical/ Functional

Behavioral

  • Maintenance of secretarial records, statutory books and registers
  • Filing, registering any document including forms, returns
  • Collaboration
  • Customer focus
  • Adaptability
  • Result orientation
  • Execution excellence

Key Result Areas

Quantitative

Qualitative

  • % of compliance of observations made by Statutory/ Internal Auditors
  • % improvement in resolution of Share-holder queries
  • Timely preparation & dispatch of Annual reports
  • Timely filing of forms & returns

  • Thorough preparation of Board Meetings

Key Result Areas

External

Internal

MD,ED-Finance, Directors, HODs, Employees

Statutory Auditors ,External Directors, Shareholder