PMO Specialist

2 weeks ago

Mumbai, India SS&C Technologies Holdings Full time
Job Description

The PMO (Project Management Office) Specialist role is responsible for assisting the PMO Practice Manager with the oversight and optimisation of the Project Management Office's activities within Enterprise Change alongside providing dedicated PMO support to our client led Programmes of work. This position requires a seasoned project management professional with excellent communication, organisational, and leadership skills. The PMO Specialist will help collaborate with various departments to ensure successful project execution and continuous improvement of project management practices.

Leadership and Team Management:

  • Mentor, and help manage a team of PMO Specialists, providing guidance, support, and professional development opportunities.
  • Foster a collaborative and inclusive team environment, promoting knowledge sharing and continuous learning.
  • Define clear roles and responsibilities, establish performance expectations, and conduct regular performance evaluations.
  • Manage work allocation across the team, ensuring that activities are balanced and contingency plans in place for both short notice and planned team absences

Practice Development:

  • Develop and implement a strategic roadmap to advance the PMO practice, aligned with organisational objectives.
  • Identify and prioritise key initiatives to enhance the practice's capabilities, methodologies, and tools.
  • Stay up to date with industry trends, emerging technologies, and best practices in Project governance and control, and integrate them into the practice's strategies and methodologies.
Client Engagement and Relationship Management:
  • Engage with clients and stakeholders to understand their business needs, identify requirements, and propose effective solutions.
  • Develop and maintain strong relationships with clients, acting as a trusted advisor and providing expert guidance on PMO matters.
  • Collaborate with cross-functional teams to ensure seamless integration of PMO deliverables within broader projects and initiatives.

Methodologies and Processes:

  • Define and enforce standardised PMO methodologies, frameworks, and processes to ensure consistency and quality of deliverables.
  • Oversee the gathering, analysis, and documentation of Project data and statuses, ensuring MI is comprehensive, accurate, and aligned with Director of Change requirements.
  • Drive the adoption of best practices, tools, and techniques to improve efficiency and effectiveness in PMO activities.

Team Development and Knowledge Sharing:

  • Stay abreast of industry trends, research, and advancements in the field of Project Management governance and controls, and apply that knowledge to deliver innovative solutions.
  • Contribute to leadership activities such as cross-functional strategic improvements.
  • Facilitate knowledge sharing and training sessions to enhance the capabilities of the PMO team and promote professional growth.
     
Inception Analysis, Capability and Delivery
  • Guiding PMO Specialist activities for complex large projects
  • Assist Programme Director/Workstream leads with Planning/RAID/Reporting/Financials
  • Analysing project data to ensure appropriate level of governance and control

Excellence in PMO analysis output to produce high quality analysis deliverables that increase delivery quality and certainty

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