Document Controller

1 month ago

Hyderabad, India Turner & Townsend Full time

Company Description

Who is Turner & Townsend?

All over the world people are using buildings, infrastructure, and assets we helped to deliver. It could be the hospital they work in, the railway they travel on every day, the fuel that powers their car or the data centre they depend on at work. For more than 75 years we’ve been helping to deliver transformational programmes across the real estate, infrastructure and natural resources sectors, making a difference to people’s lives and ensuring a return on investment for our clients and their investors.

Our purpose:

Transforming performance for a green, inclusive, and productive world.

The world is changing and we have a responsibility to support that change, helping drive it and be part of it. Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments and society. Delivering better outcomes that have a positive impact on the world around us. We work smarter to face the challenges of the future; bringing the clarity that helps teams realise their full potential across the real estate, infrastructure and natural resources sectors. It’s how we’ve made the difference for more than 75 years.

Our values:

Love a challenge:  We love a challenge and we work hard to make change happen and see things through. We don’t stand still, challenging ourselves and others to do better every day. And we are trusted to do the right thing, raising standards all the time.

Stronger together:  We’re stronger together by connecting people in diverse teams, so that we can all collaborate to deliver our best work. We focus on what matters and use our influence to build a better world for everyone.

Bring out the best in everyone:  We bring out the best in everyone. We help each other to make the most of our potential, always learning from our experience. We treat each other with care and respect and make time to give everyone a voice.

Job Description

Document controller is responsible for managing, organizing, and distributing the official documents of a project or an organization. The role involves ensuring that all documents are accurate, complete, and compliant with the relevant standards and regulations. A document controller also maintains the version control and security of the documents, as well as the records of their distribution and approval.

Establish and implement a document management system that suits the needs and requirements of the project or organization. Create and maintain a document register that tracks the status, location, and history of all documents. Assign document numbers, codes, and metadata to ensure easy identification and retrieval of documents. Review and edit documents for accuracy, quality, and consistency before issuing them to the relevant parties. Distribute and archive documents according to the approved procedures and protocols. Monitor and update the document management system regularly to reflect the changes and revisions of the documents. Respond to requests and queries from internal and external stakeholders regarding document availability, access, and usage. Collaborate with other document controllers and project team members to ensure smooth and efficient document flow and communication.  Prepare reports and statistics on document management activities and performance.

Qualifications

A bachelor's degree or diploma in information management, business administration, engineering, or a related minimum of two years of experience in document control or a similar role, preferably in a project-based environment. Proficiency in using document management software and tools, such as SharePoint, Office 365, Adobe Acrobat, etc.Knowledge of document management standards and best practices, such as ISO 9001, ISO 27001, etc.

Additional Information

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

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