Contracts Engineer

2 months ago

Jamnagar, India Reliance Industries Limited Full time

JOB DESCRIPTION

Job Role: Contracts Engineer

Job Role ID:


SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE

Job Role Variant: Contracts Engineer

Manager Job Position: Contracts Manager

Job Position ID:

Value Stream: Money, Materials & Compliance

Job Family: Procurement & Contracts

Sub-Job Family: Procurement & Contracts

Grade/Level:

Location:


SECTION II: PURPOSE OF THE ROLE

To be responsible to Check approved contractors list & Standard Contracting Documents, Monitor pending PRs until liquidation, Contractor identification for critical/ special job.


Checking of Bid Documents & floating inquiry to identified contractors, Evaluation of techno-commercial bid based on QCS & internal estimates, Negotiations with the contractors and WO finalization, WO approval recommendation, Commercial Concurrence, Execution of Pre award/ Kick off Meeting, Resource mobilization & Progress report by Contractor, Conflict resolution for standard issues, Smooth execution of contract


Closure of Contract, Performance measurements of contractors


Contractor Sourcing/ In house development & registration & Audit & Queries for-


  • IT & BMS Procurement & Contracting Engineer 5 to 12 years of experience
  • Event Procurement & Contracting Engineer 5 to 12 years of experience
  • Hospitality Procurement & Contracting Engineer 5 to 10 years of experience
  • High end interior Procurement & Contracting Engineer 5 to 10 years of experience
  • Civil Procurement & Contracting Engineer 5 to 10 years of experience
  • MEP (HVAC, Electrical, Fire Fighting, Plumbing) Procurement & Contracting Engineer 5 to 12 years of experience
  • Horticulture Procurement & Contracting Engineer 5 to 10 years of experience



SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE

Responsibilities


Pre-Award Management

  • Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
  • Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
  • Develop Internal Cost Estimates as per defined procedures and processes
  • Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
  • Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
  • Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
  • Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
  • Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
  • Ensure generation of Purchase Order (PO) as per established procedures & processes
  • Use the SAP system optimally to drive efficiency and cost optimization


Post-Award Management

  • Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
  • Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
  • Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions
  • Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
  • Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
  • Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.
  • Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
  • Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines


Supplier Relationship

  • Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
  • Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
  • Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives


Policies, Processes and Procedures

  • Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan
  • Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
  • Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures



SECTION IV: SUCCESS METRICS

  • Ordering of contracts within timeline & approved budget
  • Change Management within stipulated timelines
  • Claims Management
  • Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team only



SECTION V: OPERATING NETWORK

Internal: P&C, Construction Managers, Project Management Team, FC&A, HR & IR, Engineering Teams, Legal

External: Vendors, Consultants


SECTION VI: KNOWLEDGE AND COMPETENCIES

Education Qualifications:

  • BE / B.Tech / Diploma (Civil / Electrical / Mechanical)


Experience:

  • 5 - 10 years of experience in construction, operations, maintenance, exploration sites or similar field


Functional / Behavioural competencies required to execute the role

Functional Competencies

  • Techno-commercial acumen
  • Knowledge of Cost Estimation
  • Market Intelligence
  • Knowledge of working on platforms as SAP or equivalent
  • Legal understanding of contractual terms


Behavioral Competencies

NA


SECTION VII: CAREER MOVEMENTS

Feeder Roles: Contracts Engineer

Possible Next Role Movement: Contracts Manager

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