Procurement Officer

5 months ago

Mumbai, India Wilhelmsen group Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. Wilhelmsen Ship Management (I) Pvt. Ltd. is looking for a Procurement Officer for it's Global Procurement Team in Mumbai. 

Procurement Officer is to work with colleagues, customers and suppliers to improve total cost performance and quality in supporting the GPS Strategy.
Foster close collaborative interpersonal relationships with colleagues and build the credibility of the function. Continuously improve service quality and productivity levels. Proactively share best practices across GPS teams.
Secure periodic performance feedback from procurement teams, vessels, Technical / Vessel Managers and Regional Procurement Manager / Head of GPS to ensure that any deficiencies are identified and rectified.

Enlisted below are the formal authorities and responsibilities:
 

Main Responsibilities

Leadership.

Mentor team members to ensure the best possible service in accordance with the SLA.

Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.

Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.


Operational Performance & KPI's.

Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)

Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

MaintainBASSnetdata to ensure that accurate KPI's can be produced.


Supply Chain Management / Logistics.

Ensure goods and services are delivered according to the vessel schedules.

Report any deviations andtake actionto re-route goods / services, if necessary, whilst minimizing any cost impact.

Clear understanding of Incoterms.

Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.


Procurement Strategy.

Support GPS Strategy.


Project Management.

Work with colleagues, customers and suppliers to improve total cost performance and quality.

Identify opportunities to optimize processes and procedures and present to senior managers for approval.

Support sourcing projects.


Sourcing and Pricing.

Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are always maintained.


E-sourcing.

Identify opportunities for e-sourcing and forward to Procurement Manager.


Supplier Relationship Management.

Develop and share knowledge of WSM's global supplier base, establish relationships and maintain contacts with key suppliers worldwide.


Negotiation.

Develop lowest landed cost mindset.

Constantly refine negotiation skills with emphasis on achieving a 'win -win' for both parties.

Continuously challenge suppliers on their existing prices to generate tangible savings.

Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.

Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)


Contract Management.

Ensure compliance with GPS frame agreements, where applicable.


Responsible Procurement.

When possible, ensure vendors comply with the standards set out in IMPA ACT


Financial Analysis.

Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

Highlight any vendors who may be in financial difficulty to senior management.


Risk Management.

Take steps to avoid delivery delays and monitor deliveries from vendors closely.

Prioritize and take special measures to avoid off hire of vessels.


Data Analysis.

Review vendor delivery performance monthly, identify and address any concerns.


Procurement Systems.

Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines.)

Shipserv,ShipServPages & Reports, Ariba - Sourcing & CM,DOCMap.


Industry Knowledge.

Detailed awareness of marine industry and key drivers that effect the business.

Excellent working knowledge of marine suppliers, their markets and their competitors.

Good working knowledge of technical / functional specifications.


Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas.)

Proactively suggest ways to improve service offered.

Identify inefficiencies in processes and suggest improvements.


Accountabilities
Performance will be measure against:

Team Key Performance Index (KPI) results for his vessels.

Effectiveness to assist in informing and promoting cooperation to achieve all Operational Deliverables of his/her Team and ensuring team is fully aware of target performance of his/her team.

Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables.

Customers' satisfaction measured against surveys and direct stakeholder feedback +added targets set in the AOP.

Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS.)

Responsible in monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey).

​

Qualifications

3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement / logistics exposure.

Or Degree / Diploma / FE Qualification / CIPS.

Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

Customer focused and excellent command of English.

Strong Stakeholder Management.

High Level of Drive and Determination.

Solution first approach.

Strong interpersonal skills - ability to get along with diverse personalities and cultures.

Flexible, out-of-the box thinker who is comfortable working under pressure.

Pro-active attitude with strong sense of ownership.

Work Location: Mumbai, India

Application deadline: 25th June 24

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