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Senior Associate

3 months ago

Hyderabad, India IQ-EQ Full time
Job Description

Responsibilities

The job incumbent is expected to handle highly complex Corporate secretarial and administrative tasks and other legal related activities for the relevant cluster. He/she is expected to achieve proficient level for all highly complex Corporate secretarial including drafting minutes and administrative work once confirmed in the current role. Such work will be performed with minimum to no supervision or coaching.

He/she will communicate directly with clusters on secretarial and administrative matters, always ensuring service excellence and will be able to resolve issues that have no immediate impact on the Group clusters’ client relationship.

He/she will take ownership of all tasks assigned and any task delivered will be accurate, well-presented, meet quality standards, on time and in full.

Tasks

  • The job incumbent is responsible for any Corporate secretarial including drafting minutes and administrative work and/or process and all associated activities as assigned to him/her by the direct reporting line. The processes he/she is expected to be responsible for are inter-alia, but not limited to, drafting of minutes, attendance of Board meetings as required, conduct periodic reviews on client files, prepare agenda and board papers and regulatory filings with relevant authorities etc.;
  • Respond to secretarial or administrative queries from reviewers and/or clusters in a timely manner;
  • Perform any ad-hoc functions relating to secretarial, administrative or compliance work;
  • Ensure all tasks assigned are up to date based on the planning in place;
  • Proactively inform the reporting line for any work that cannot be executed as planned highlighting where changes may be needed in planning assumptions;
  • Ensure all tasks executed are accurate and error free and always meets quality standards;
  • Use professional judgment to assess when to escalate an issue promptly;
  • Demonstrate ownership of his/her own development, highlighting when and where additional support and development is required;
  • Support and train more junior colleagues on the job;
  • Ensure protections of information assets of IQEQ Shared Services Ltd and abide by the ISMS in place;
  • Perform any other cognate duties that may from time to time be required which are appropriate for the role and business needs:
  • May require the review of less complex work performed by junior colleagues; and
  • Participate in task planning and allocation of work load.

Key competencies for position and level

  • Customer focus
  • Drafting skills  
  • Strong Communication written & verbal
  • Plans and delivers
  • Interpersonal savvy
  • Result orientated
  • Professional attitude
  • Multitasking
  • Critical thinking – analytical and problem solving

Qualifications

Education / professional qualifications:

  • Member of Institute of Company Secretaries of India

Background experience:

  • 4 years’+ experience desired,
  • Experience in a similar role would be an advantage

Technical:

  • Extensive knowledge of company secretarial duties and responsibilities
  • Extensive knowledge in minutes writing
  • Extensive knowledge of compliance functions and duties

Computer / software knowledge:

  • Competent at the advanced level of MS Office Word and Excel

Languages:

  • Fluent in English


Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

  • Leadership
  • Integrity
  • Analytical
  • Organisation
  • Proactivity
  • Relationship building
  • Taking ownership
  • Resilience
  • Logic

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

  • Strong research and analytical skills, good attention to detail and ability to present complex technical information succinctly and clearly.
  • Possesses a willingness to help develop the role and team in a rapidly changing environment.
  • Self-motivating and able to work under own initiative and in a fast paced, high-pressured environment.
  • Hard-working, reliable, and supportive.