Purchase Manager

6 months ago

Kochi, India Accor Full time

Job Description

Prime Function:

To direct the activities of the Finance department and implement the company’s policies, guidelines and procedures to work efficiently and effectively. Allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements. To survey the market and update the knowledge about new products and suppliers available in the market. To coordinate all the functions of the team within the department. Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

Key Responsibilities:

Purchasing Planning

To prioritize purchases based on resources and urgency. Ensure to evaluate user needs and functionality of various materials purchased. Ensure that all Licensing laws are adhered to. Plan, direct and control all day-to-day Purchasing functions.

People Management

Ensure that the team has been trained for all safety provisions. Motivate and develop the team to ensure smooth functioning of the department and promote teamwork. Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

Monitor and maintain inventory records of all the purchases made. Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

Prepare and invite tenders, contracts, and other related documents for ensuring a regular supply of materials. Ensure to carry out negotiations with vendors, manufacturers and agencies to obtain the best combination of price, quality, quantity, delivery, terms of payment and reliability of supply. Investigate and follow-up on complaints received from receiving, stores and user departments about the products and obtain corrective actions from the vendors. Keep track of Government Legislations for import of the equipment and materials & also ensure to know the name of the supplier. Handle import of equipment and material right from inquiry to the actual purchase.  Coordinate with the other departments concerned on imports and the advice them on the impact of the same. Check processing and follow up for corrective action Ensure that all policies & procedures are adhered to in purchases. Ensure to replace the materials, if not accepted by the user department. Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Managerial Qualities

Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness; Ability to accept responsibility; Self confidence, motivation, drive and tenacity; Ability to enhance organizational performance; Ability to clearly delegate tasks and responsibilities; Ability to think strategically, inductively, and creatively; And the propensity to recognize and acknowledge other peoples’ ideas.

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