HR and Admin Executive

4 weeks ago

Chennai, India MYPROJECT.AI Full time

The ideal applicant should have a humble yet outgoing demeanour and be confident in their capacity to assess a candidate's potential through deft questioning. They should have excellent organisational skills in order to build and maintain a pipeline of prospective candidates. Additionally, they should be actively contributing to employee motivation to create a cohesive employee engagement model in the workplace. They should encourage a company culture where employees can approach them with concerns and issues that they may have. As a Admin executive, the ideal candidate should be providing support in every workplace administration activity on a regular basis. They will be accountable for office management, helping improve company procedures, and ensuring the smooth running of regular activities.

KEY RESPONSIBILITIES AS HR:
  • Maintain and develop pipeline of eligible candidates for future open positions and managing end to end recruitment.
  • Conduct interviews via phone or in-person before bring it to line managers
  • Schedule meetings and interviews with respective department teamleads
  • Qualify or reject candidates based on interview feedback and resume reviews
  • Serve as contact person for questions from candidates
  • Meet weekly targets related to calls and emails
  • Perform day to day operations of the HR functions and duties.
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc)
  • Maintaining employee attendance records in both Bitrix and biometrics.
  • Reporting performance and salary reviews of candidates to higher management
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Provide timely and accurate communications and responses to enquiries for employees and managers
  • Conduct individual audits and get Finance team final approval before payroll provider to process.
  • Promote the right work environment in-office and a productive company culture
  • Be a confidante for employees to communicate with them about their experience in the workplace and get feedbacks about improvement and suggestions
  • Motivate employees to progress and grow in their respective roles to improve employee experience
  • Help employees achieve their goals and benchmarks
  • Act as a bridge between Management and employees
  • Organise occasional fun activities & interactive games - Birthdays, Workversaries
  • Following appropriate measure related to employee termination wherever required
  • Handling end to end HR functions from Hiring to separations
KEY RESPONSIBILITIES AS ADMIN EXECUTIVE:
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative activities and divide responsibilities to ensure performance of admin staffs
  • Support budgeting and bookkeeping procedures
  • Negotiating with vendors for all the admin related purchases and finalising the quotes to be approved by the management keeping the cost saving in mind.
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary - Office Tshirts stationeries, ID card printing
  • All the other admin activities as and when needed
MANDATORY:
  • Good Excel and web applications knowledge.
  • Hand- on work experience on Zoho recruit is an added advantage
  • Proficiency in English; written and verbal.
  • Minimum of 3 years work experience as an HR and Administration.
  • Strong organisational and interpersonal skills
  • High attention to detail
  • Ability to work in a fast paced environment
  • High-energy and passion
  • Positive attitude
  • Excellent comprehension skills
KEY PERFORMANCE MEASURES:
  • Quantity and quality of hiring/recruiting
  • Data integrity and availability
  • HR and Administration Delivery Excellence
  • Efficiency of HR Administration Processes
  • Employee Satisfaction
  • Retention Rate
JOB LOCATION:

Onsite Kosmo One, Chennai.

JOB TYPE:

Full Time

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