Administrative Manager

Admin Manager

Job Summary

The Admin Manager have the responsibility of total administration of the firm for ensuring the company policies are carried out properly. The Admin is the person who should have the responsibility to maintain the relationship with the stakeholders and the public.

Key Responsible Area: -

Public Relations

Liaison with various parties

Company policies implementation and verification.

Coordination, Scheduling &conduct of meetings for MD.

MIS report generation.

Communication with the HODs and updates to MD.

Arrange and manage press conferences and press releases.

Key Performance Indicators (KPIs)

Communication with Managing Director and updates of status quo in right time.

Timely presentation of MIS reports.

Accuracy of MIS reports.

Budgeting and ROI of public relations activities.

Data base maintenance and usage.

Public Relations Activities:

Attends to feedback from the public, and meet up with stakeholders as when required.

Building positive relationships with stakeholders, media and the public

Develops public relations program for the project

Prepares newsletters, notifications and letters to circulate to stakeholders

Handles incoming and outgoing letter from and to relevant authorities

Assists other general administrative support such as filing, preparing reports and correspondences.

Developing PR strategies and campaigns

Preparing press releases, keynote speeches and promotional material

Develop PR campaigns and media relations strategies

Collaborate with internal departments and maintain open communication with senior management / core team.

Proofreading and updating promotional material and publications (brochures, videos, social media posts, etc.)

Organize PR events (e.g. open days, press conferences) and serve as the companys spokesperson.

Seek opportunities for partnerships, sponsorships and advertising.

Address inquiries from the media and other parties.

Track media coverage and follow industry trends.

Prepare and submit PR reports.

Manage PR issues.

Administration Activities:

Prepare reports and documents directed by Managing Director.

Make a note of the significant issues covered in the HOD meeting and follow up to make sure that are implemented.

Coordinate office activities and operations to secure efficiency and compliance to company policies.

Update MD on a daily basis on the status quo in the company.

Follow up with the department heads and collect the MIS reports timely.

Scheduleand arrange meetings for MD.

Maintain a diary/to-do list for activities to be conducted.

Maintain a schedule of items in a calendar and inform/remind MD about them at least a day in advance.

Diary management and arranging appointments, booking meeting rooms and conference facilities

Manage and supervise MDs social media pages, messages and inquiries from stakeholders.

Ensure the companys documentations are properly carried out.

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Create and update records and databases with personnel, financial and other data

Submit timely reports and prepare presentations/proposals as assigned

Assist colleagues whenever necessary.

Act on behalf of MD on occasions where the MD cant be present in person. Conduct a discussion with MD about any serious decision that needsto be taken prior to the event. Before taking any serious decision MDs approval is to be sought.

Coordinate different activities as per the instructions from management.

Attend meetings as instructed by the management.

Adhere to company policies and procedures.

Prepare all reports in time and submit to management as instructed.

I have received the current job description; I have read and understood the job description properly. I agree to and will comply with the duties and responsibilities and other guidelines set forth in the job description. I understand that the Company reserves the right to change, modify or abolish any or all of the duties and responsibilities contained or described in the job description, as it deems appropriate at any time, with or without notice.

Please sign and return to the company the duplicate copy of this letter signifying your acceptance.