Office coordinator

3 weeks ago

Mumbai, India GLG Full time

Office Coordinator (Work timings: 10:00 - 19:00 IST (5 days a week)

Responsibilities include (but are not limited to):

Coordinate office activities and operations on day today basis to secure efficiency and compliance to company policies for seamless office operations. Schedule meetings, answers phones, and maintains digital and physical records. Inventory management and order office supplies, when necessary, maintains service contracts on office equipment. Plan and coordinate events, meetings, conferences or appointments, professional development, and other department initiatives. Implement administrative projects, systems, procedures adhering to company policies. Maintain administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures. Develop administrative staff by providing information, training, and coaching. Parking management, Luncheon or other event managements. Serve as liaison with technical support staff for office equipment. Payment management for vendors, maintain facilities and office supply budget, and oversee other expenses necessary to the day-to-day administrative operations. Prepare agendas and takes notes at meetings and archives proceedings. Assist in preparation of reports and presentations and aids in budgeting process. Complete administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources. Maintain rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow issues. Maintain continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs. Guide employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines, and communicating developments to management.

Required Skills:

An ideal candidate will have the following:

Candidates must have a clear track record of excellence in several categories, including: teamwork, professionalism, communications, multi-tasking, organization and client service. Candidates should also possess:

A Bachelors’ degree is required & equivalent of 3+ years of relevant office administrative experience preferred. Proficient in MS Office Excellent written and verbal communication in English and local language High energy and an ability to succeed in a fast-paced high demand role The ability to handle all interactions with a high level of professionalism Dependable and timely Ability to work well independently and be self-motivated A demonstrated ability to read and understand people Ability to multi-task and prioritize Superior attention to detail Strong initiative and proactivity Ability to interact with all levels of the firm’s employees, executives and clients Ability to pivot quickly and effectively

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