Administrative Assistant II

The International Potato Center (CIP) is looking for aproactive Administrative Assistant to support the support in implementation ofthe West Bengal project and Coordinate with Country offices of India.

About the role

This position will be based in West Bengal and willwork with interdisciplinary teams at CIP’s regional office in New Delhi andheadquarters in Lima, Peru. This position will be based in West Bengal, Indiaand will report to the Project Manager of West Bengal Project.

Key responsibilities:

The selected candidatewill mainly focus on these tasks/responsibilities below:

Providelogistical and technical support to projects in administrative issues.
Assemble anddraft documents, reports, requiring the integration of information frommultiple sources and application of office technology and software, often of ahighly technical and/or confidential nature, to ensure availability andaccuracy of draft documents.
Coordinateand update the events calendar and support organization of project’s meetingsand events.
Coordinateand manage supply chain and resource requirements to maintain an adequate levelof office supplies and good functioning of equipment.
Provideadministrative support in the formulation of the project’s budget, operationalplans and related policies and procedures to facilitate planning function.
Coordinatenational and international trips and provide assistance to ensure all thearrangements (travel and lodging) and travel matters are being followedcorrectly.
Keep updatedand organized administrative papers, such as project’s publications and tripsreport to maintain databases.
Supportproject with organizing collection of data, payments to participants, helpingorganize surveys, helping organize field workers, etc.
Comply withnational and international health and safety laws, regulations and standards.

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