PMO Manager

3 months ago

Navi Mumbai, India Acrotrend Full time

Role: PMO Manager

Location: Office in Navi Mumbai, India (possibility of hybrid work)

Experience: 3+ Years

Remuneration: Commensurate with your experience

Acrotrend is a part of the NowVertical Group Inc. (“NOW”) family of companies. NOW is a publicly listed company on the TSXV. We are a growing team, with operations in multiple countries. NOW’s technology and services serve as the foundation of our client’s digital transformations, working with our deep vertical expertise to create next-generation Vertical Intelligence (VI) solutions in the industry.

Acrotrend is a hands-on customer insight and analytics consultancy trusted by leading brands such as RX, GSK, The Economist, Informa, Nuffield Health, Cancer Research UK, Sky, Disney and others to help acquire more customers, retain them and increase Customer Lifetime Value (CLTV).

Acrotrend works across the whole end-to-end customer journey to diagnose why customers are churning and devise a bespoke roadmap to deliver predictive visibility and actionable insights using best-in-class technologies for Data Engineering and AI to retain them.

In 2021 Acrotrend was awarded ‘Silver’ rating in the Financial Times UK’s Leading Management Consultancies List. In 2022, Acrotrend bagged ‘Silver’ ratings in three categories - ‘Data Analytics & Big Data,’ ‘Internet, Media & Entertainment’ and ‘Sales & CRM’’, and a ‘Bronze’ rating in ‘Healthcare & Life Sciences’ to be positioned above some of the industry’s leading names.

Check out our website to understand what we do and how we work.

We are looking for a PMO professional to join our team. They should be able to join as soon as possible.

Requirements

What you’ll do…

  • Maintain client documentation, including Master Service Agreements (MSA) with any amendments, Statements of Work (SOW) with any addendums, and security and compliance documentation.
  • Manage rate cards and ensure documentation is up to date.
  • Maintain partner documentation, including MSAs with any amendments and Non-Disclosure Agreements (NDAs).
  • Manage documentation packs for allocated partner consultants, including SOWs, NDAs, etc.
  • Maintain and manage contractor documentation, including contract documents.

Weekly PMO Activities

  • Generate and share weekly project timesheet reports with relevant stakeholders.
  • Update and share weekly budget tracking reports.
  • Handle fortnightly invoicing for RX and share information with required stakeholders.
  • Manage project milestone invoicing as needed.
  • Ensure timesheet compliance by tracking weekly submissions for completeness and flagging non-compliance to relevant stakeholders for UK FTE, India FTE, partners, and contractors.

Monthly PMO Activities

  • Generate and share monthly project timesheet reports with relevant stakeholders.
  • Update and share weekly budget tracking reports.
  • Handle monthly invoicing for clients and share information with required stakeholders.
  • Ensure timesheet compliance by sharing consolidated monthly reports tracking submissions and flagging non-compliance for UK FTE, India FTE, partners, and contractors.
  • Present a consolidated monthly forecast vs. actual revenue summary to management across client accounts on the first Friday of the month.
  • Present monthly client account level P/L on the first Friday of the month.
  • Reconcile partner invoices against timesheets and notify any discrepancies to the Partner Manager and Finance Director.
  • Send monthly payment summaries for approval before the pay run.
  • Manage contracts by flagging end dates for any partner or individual contracts expiring in the coming month.

Statement of Work (SOW) Management

  • Client SOW Process:
    • Generate SOW numbers.
    • Send SOWs through ShareFile/Email and track approvals.
    • Follow up on Purchase Orders and flag SOW expiries a month in advance.
    • Handle invoicing on agreed milestones (mostly monthly) and track overdue invoices for follow-up until closure.
  • Partner SOW Process:
    • Generate SOW numbers.
    • Send SOWs through ShareFile/Email and track approvals.
    • Flag SOW expiries a month in advance.

 

You’ll do it using…

Diligence with numbers and a strong understanding of financial reporting.

Expertise in analyzing financial data, including project budgets, risks, and resource allocation.

Accuracy in tracking actuals versus planned budgets.

Ability to provide clear financial reports and budget outlines to management.

Strong attention to detail and technical accuracy.

Excellent organizational and technical skills.


You’ll fit in by…

  • Embodying the values of Acrotrend.
  • Thinking like an owner (Founder’s Mindset).
  • Communicating with honesty, candor, and respect.
  • Being resourceful and creative.
  • Acting with empathy.

Benefits

You’ll love it because…

  • You will have the opportunity to work in a successful, fast-moving, mission-driven company.
  • You will have autonomy and growth opportunities.
  • You will collaborate with other brilliant minds.
  • You will always be surrounded by new challenges from clients, consultants, and technology.

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