Adminstrative Assistant 2

3 months ago

Bangalore Rural, India Ziniosedge Full time

JOB DESCRIPTION

Job Scope & Responsibilities:

· Admin support to a team of 150-200

· IT Hardware Management, distribution, purchases for entire team

· Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets

· Handling Human Resource tool, Recruiting Tools, Finance Tools

· Seating/Location Management for entire team assignment of seats, internal movements

· Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.

· Exec visits end to end management

· Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments

· on need basis)

· Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions

· Executive Support to Managers with respect to end to end Travel/Raising Expenses, attending to their requests

· Calendar Management

Required Skills:

· Candidate who has worked coordinating and managing admin activities for a large team will be ideal for this role

· Dedicated, Highly responsible & accountable

· Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate

· Effective verbal and written communication skills required

· Good at maintaining confidentiality

· Creative

· Adaptable to changing environments

· Respectful/Great attitude/behavior skills while working with the team and during interactions.

· Ability to accommodate different working styles, maintain high integrity, confidentiality and excellent customer service skills

· Should be caring and sensitive to team’s needs and helping them

· Able to stretch

· Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations

· Passionate about learning, helping and supporting the Team

· Knowledge and proficiency with Microsoft products including Outlook, Excel, Word, PowerPoint etc.

· Able to meet deadlines given attaining 100% accuracy levels

· Must be a strong self-motivated team player who will demonstrate and drive initiatives

· Must have a positive, empathetic and professional approach

· This position requires strong attention to detail & Problem -solving skills

· Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround

· Ability to set and prioritize one’s own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment

· Dynamics 365 Service Team. The team has presence in Bangalore and Hyderabad. Deals with customers, build custom features, build databases, search facilities for different customers etc.

· This team works closely with Society, Microsoft CDN (Content Delivery Network) ERP (Enterprise Resource Planning), Skype, Microsoft Outlook team. Team collaborates with various Orgs within Microsoft.

· It’s a product team responsible for developing Microsoft CRM Dynamics and customize its features as per the clients need.

· New Hire Request

· Team is constantly growing. So, the Sponsor is looking to hire a person to offload some of her responsibilities.

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